LONGSDON PARISH COUNCIL

Income and Expenditure for the year ending 31st. March 2021.

 

Starting Year Item Description  Ending Year
2019/2020   INCOME  2020/2021
  £       £  
  4,500.00   Precept.    5,000.00  
  200.00   Staffordshire Moorlands DC Lengthsman Scheme.   200.00  
  129.39   V.A.T. Refund.    511.85  
  4,829.39       5,711.85  
             
      EXPENDITURE.      
             
  2,015.44   General Admin.    2,071.85  
  860.00   Agency Services.    1,180.00  
  60.00   Audit Fees.    60.00  
  416.78   S. 137 Payments.    705.80  
  160.00   Room Hire.            -  
  3,462.00   New Bus Shelter - to date.   2,100.00  
  -   Painting of Village Seat.   33.95  
  350.00   Repairs to "Longsdon" Sign.            -  
  511.85   V. A. T.    519.13  
  7,836.07        6,670.73  
             
             
2019/2020   GENERAL FUND.  2020/2021
  £        £  
  10,722.13   Current Account as at 1st. April 2020.    7,715.45  
  4,829.39   Total Income.   5,711.85  
  7,836.07   Less Total Expenditure.   6,670.73  
  £7,715.45   Balance as at 31st. March 2021  £6,756.57  
             
  Supported by:-          
             
  Current Account.  Balance as at 31st. March 2021.  £6,756.57  
             
  Notes.          
             
  Payments made under Section 137.        
             
      Smiths of Derby - St. Chad's Clock   234.00  
      British Legion - Donation   20.00  
      Planting of Village Tubs.   234.00  
      Douglas Macmillan Hospice.   100.00  
      Planting of Village Tubs etc - 2021   117.80  
        £705.80  
             

Section 1 – Annual Governance Statement 2020/21

We acknowledge as the members of:

LONGSDON PARISH COUNCIL

our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2021, that:

  Agreed  
  Yes  No Yes’ means that this authority:
1. We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements. ü    prepared its accounting statements in accordance with the Accounts and Audit Regulations. 
2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. ü    made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge.
3. We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. ü    has only done what it has the legal power to do and has complied with Proper Practices in doing so.
4. We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. ü    during the year gave all persons interested the opportunity to inspect and ask questions about this authority’s accounts.
5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. ü    considered and documented the financial and other risks it faces and dealt with them properly.
6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. ü    arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of this smaller authority.
7. We took appropriate action on all matters raised in reports from internal and external audit. ü    responded to matters brought to its attention by internal and external audit.
8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements. ü    disclosed everything it should have about its business activity during the year including events taking place after the yearend if relevant.
9. (For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit. Yes  No N/A has met all of its responsibilities where as a body corporate it is a sole managing trustee of a local trust or trusts.
     ü

*For any statement to which the response is ‘no’, an explanation must be published

This Annual Governance Statement was approved at a meeting of the authority on:
17/06/2021
 
and recorded as minute reference:
24/21 (e)
 
Signed by the Chairman and Clerk of the meeting where approval was given:
Chairman        Chair's Digital Signature
Clerk               Clerk's Digital Signature

 

 


Annual Governance and Accountability Return 2020/21 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities
Page 5 of 6

LONGSDON PARISH COUNCIL

2020 / 2021

Explanation of significant variations as detailed below:
 
 
Box 3. Total Other Receipts - Increase of £383. 
 
 
Increase in Amount of Refund of V.A.T.
£
383
 
Box 6. All Other Payments - Decrease of £1,190. 
 
 
Purchase and Installation of New Bus Shelter
£
-3,462
 
Lengthsman Duties - Increase of 
£
320
 
Purchase only of New Bus Shelter (not yet erected)
£
2,100
 
Other differences
£
-148
 
 
£
-1,190
 
 
 
Signed by:
 
 
 
 
John Sargeant, Chairman of the Council  Date: 17/6/21
 
 
 
 
 
 
John Bourne, Clerk & Financial Officer to the Council  Date: 17th June 2021
 
 

LONGSDON PARISH COUNCIL

2020/2021

Bank Reconciliation at 31st March 2021.
 
Bank Accounts.
 
T.S.B. - Current account
£
6,756.57
 
 
 
 
 
Cash Book
 
Balance brought forward 1st April 2020
£
7,715.45
 
ADD Receipts
£
5,711.85
 
 
£
13,427.30
 
LESS Payments
£
6,670.73
 
 
£
6,756.57
 
 
 
The Reserves are earmarked for various village projects including the erection of the new bus shelter already purchased to replace the wooden one which has had to be demolished, and the refurbishment of all public seats in the village.
 
 
 
 
Signed by:
 
 
 
 
John Sargeant, Chairman of the Council
 
 
 
 
 
 
John Bourne, Clerk & Financial Officer to the Council
 
 

Finance Statements 2019

The Parish Council is a publicly accountable body and its financial position should be open to public scrutiny.

  

Statement of Account for End of Financial Year to March 2019 and scanned document for March 2019

Annual Return Accounting Statement for End of Financial Year March 2019 and scanned document for March 2019

Bank Reconciliation for End of Financial Year to March 2019 and scanned document for March 2019

Significant Variances for End of Financial Year to March 2019 and scanned document for March 2019

Certificate of Audit Exemption - Financial Year to March 2019