Section 1 – Annual Governance Statement 2019/20

We acknowledge as the members of:

LONGSDON PARISH COUNCIL

our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2020, that:

  Agreed  
  Yes  No Yes’ means that this authority:
1. We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements. YES    prepared its accounting statements in accordance with the Accounts and Audit Regulations. 
2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. YES    made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge.
3. We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. YES    has only done what it has the legal power to do and has complied with Proper Practices in doing so.
4. We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. YES    during the year gave all persons interested the opportunity to inspect and ask questions about this authority’s accounts.
5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. YES    considered and documented the financial and other risks it faces and dealt with them properly.
6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. YES    arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of this smaller authority.
7. We took appropriate action on all matters raised in reports from internal and external audit. YES    responded to matters brought to its attention by internal and external audit.
8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements. YES    disclosed everything it should have about its business activity during the year including events taking place after the yearend if relevant.
9. (For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit. Yes  No N/A has met all of its responsibilities where as a body corporate it is a sole managing trustee of a local trust or trusts.
     N/A

*For any statement to which the response is ‘no’, an explanation must be published

This Annual Governance Statement was approved at a meeting of the authority on:
27/08/2020
 
and recorded as minute reference:
08/20 (e)
 
Signed by the Chairman and Clerk of the meeting where approval was given:
Chairman        Chair's Digital Signature
Clerk               Clerk's Digital Signature

 

 


Annual Governance and Accountability Return 2019/20 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities
Page 5 of 6

Section 1 – Annual Governance Statement 2018/19

We acknowledge as the members of:

LONGSDON PARISH COUNCIL

our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2019, that:

  Agreed  
  Yes  No Yes’ means that this authority:
1. We have put in place arrangements for effective financial
management during the year, and for the preparation of
the accounting statements.
YES    prepared its accounting statements in accordance
with the Accounts and Audit Regulations. 
2. We maintained an adequate system of internal control
including measures designed to prevent and detect fraud
and corruption and reviewed its effectiveness.
YES    made proper arrangements and accepted responsibility
for safeguarding the public money and resources in
its charge.
3. We took all reasonable steps to assure ourselves
that there are no matters of actual or potential
non-compliance with laws, regulations and Proper
Practices that could have a significant financial effect
on the ability of this authority to conduct its
business or manage its finances.
YES    has only done what it has the legal power to do and has complied
with Proper Practices in doing so.
4. We provided proper opportunity during the year for
the exercise of electors’ rights in accordance with the
requirements of the Accounts and Audit Regulations.
YES    during the year gave all persons interested the opportunity to
inspect and ask questions about this authority’s accounts.
5. We carried out an assessment of the risks facing this
authority and took appropriate steps to manage those
risks, including the introduction of internal controls and/or
external insurance cover where required.
YES    considered and documented the financial and other risks it
faces and dealt with them properly.
6. We maintained throughout the year an adequate and
effective system of internal audit of the accounting
records and control systems.
YES    arranged for a competent person, independent of the financial
controls and procedures, to give an objective view on whether
internal controls meet the needs of this smaller authority.
7. We took appropriate action on all matters raised
in reports from internal and external audit.
YES    responded to matters brought to its attention by internal and
external audit.
8. We considered whether any litigation, liabilities or
commitments, events or transactions, occurring either
during or after the year-end, have a financial impact on
this authority and, where appropriate, have included them
in the accounting statements.
YES    disclosed everything it should have about its business activity
during the year including events taking place after the year
end if relevant.
9. (For local councils only) Trust funds including
charitable. In our capacity as the sole managing
trustee we discharged our accountability
responsibilities for the fund(s)/assets, including
financial reporting and, if required, independent
examination or audit.
Yes  No N/A has met all of its responsibilities where as a body
corporate it is a sole managing trustee of a local trust
or trusts.
     N/A

*For any statement to which the response is ‘no’, an explanation must be published

This Annual Governance Statement was approved at a
meeting of the authority on:
27/06/2019
 
and recorded as minute reference:
16/19
 
Signed by the Chairman and Clerk of the meeting where
approval was given:
Chairman        Chair's Digital Signature
Clerk               Clerk's Digital Signature

 

 


Annual Governance and Accountability Return 2018/19 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities
Page 5 of 6

Section 2 – Accounting Statements 2018/19 for

LONGSDON PARISH COUNCIL

  Year ending Notes and guidance
  31 March
2018
£
31 March
2019
£
Please round all figures to nearest £1. Do not leave any boxes blank and report £0 or Nil balances. All figures must agree to underlying financial records.
 1. Balances brought
forward
7,101 9,208 Total balances and reserves at the beginning of the year as recorded in the financial records. Value must agree to Box 7 of previous year
 2. (+) Precept or Rates and Levies 4,421 4,486 Total amount of precept (or for IDBs rates and levies) received or receivable in the year. Exclude any grants received.
3. (+) Total other receipts 689 393 Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received.
4. (-) Staff costs 938 1,287 Total expenditure or payments made to and on behalf
of all employees. Include gross salaries and wages,
employers NI contributions, employers pension
contributions, gratuities and severance payments.
5. (-) Loan interest/capital repayments 0 0 Total expenditure or payments of capital and interest
made during the year on the authority’s borrowings (if any).
6. (-) All other payments 2,065 2,078 Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).
 7. (=) Balances carried forward 9,208 10,722 Total balances and reserves at the end of the year. Must equal (1+2+3) - (4+5+6).
         
 8. Total value of cash and short term investments 9,208 10,722 The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March –
To agree with bank reconciliation.
 9. Total fixed assets plus long term investments
and assets
13,301 13,301 The value of all the property the authority owns – it is made up of all its fixed assets and long term investments as at 31 March.
10. Total borrowings 0 0 The outstanding capital balance as at 31 March of all loans from third parties (including PWLB).
11. (For Local Councils Only) Disclosure note re Trust funds (including charitable) Yes  No The Council as a body corporate acts as sole trustee for and is responsible for managing Trust funds or assets.
  No N.B. The figures in the accounting statements above do not include any Trust transactions.
I certify that for the year ended 31 March 2019 the Accounting Statements in this Annual Governance and Accountability Return have been prepared on either a receipts and payments or income and expenditure basis following the guidance in Governance and Accountability for Smaller Authorities – a Practitioners’ Guide to Proper Practices and present fairly the financial position of this authority. Signed by Responsible Financial Officer before being presented to the authority for approval
  Clerk's Digital Signature 
Date 18 JUNE 2019
 
I confirm that these Accounting Statements were approved by this authority on this date:
27/06/2019
as recorded in minute reference:
17/19
Signed by Chairman of the meeting where the Accounting Statements were approved
Chair's Digital Signature

 

 


Annual Governance and Accountability Return 2018/19 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities
Page 6 of 6

Section 2 – Accounting Statements 2019/20 for

LONGSDON PARISH COUNCIL

  Year ending Notes and guidance
  31 March
2019
£
31 March
2020
£
Please round all figures to nearest £1. Do not leave any boxes blank and report £0 or Nil balances. All figures must agree to underlying financial records.
 1. Balances brought
forward
9,208 10,722 Total balances and reserves at the beginning of the year as recorded in the financial records. Value must agree to Box 7 of previous year
 2. (+) Precept or Rates and Levies 4,486 4,500 Total amount of precept (or for IDBs rates and levies) received or receivable in the year. Exclude any grants received.
3. (+) Total other receipts 393 329 Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received.
4. (-) Staff costs 1,287 1,375  Total expenditure or payments made to and on behalf
of all employees. Include gross salaries and wages,
employers NI contributions, employers pension
contributions, gratuities and severance payments.
5. (-) Loan interest/capital repayments 0 0 Total expenditure or payments of capital and interest
made during the year on the authority’s borrowings (if any).
6. (-) All other payments 2,078 6,461 Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).
 7. (=) Balances carried forward 10,722 7,715 Total balances and reserves at the end of the year. Must equal (1+2+3) - (4+5+6).
         
 8. Total value of cash and short term investments 10,722 7,715 The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March –
To agree with bank reconciliation.
 9. Total fixed assets plus long term investments
and assets
13,301 16,763 The value of all the property the authority owns – it is made up of all its fixed assets and long term investments as at 31 March.
10. Total borrowings 0 0 The outstanding capital balance as at 31 March of all loans from third parties (including PWLB).
11. (For Local Councils Only) Disclosure note re Trust funds (including charitable) Yes  No The Council as a body corporate acts as sole trustee for and is responsible for managing Trust funds or assets.
  No N.B. The figures in the accounting statements above do not include any Trust transactions.
I certify that for the year ended 31 March 2020 the Accounting Statements in this Annual Governance and Accountability Return have been prepared on either a receipts and payments or income and expenditure basis following the guidance in Governance and Accountability for Smaller Authorities – a Practitioners’ Guide to Proper Practices and present fairly the financial position of this authority. Signed by Responsible Financial Officer before being presented to the authority for approval
  Clerk's Digital Signature 
Date 26/08/2020
 
I confirm that these Accounting Statements were approved by this authority on this date:
27/08/2020
as recorded in minute reference:
08/20 (g)
Signed by Chairman of the meeting where the Accounting Statements were approved
Chair's Digital Signature

 

 


Annual Governance and Accountability Return 2019/20 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities
Page 6 of 6

Certificate of Exemption – AGAR 2019/20 Part 2

To be completed by smaller authorities where the higher of gross income or gross expenditure did not exceed £25,000 in the year of account ended 31 March 2020, and that wish to certify themselves as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015

There is no requirement to have a limited assurance review or to submit an Annual Governance and Accountability Return to the external auditor, provided that the authority has certified itself as exempt at a meeting of the authority after 31 March 2020 and a completed Certificate of Exemption is submitted no later than 30 June 2020 notifying the external auditor.

LONGSDON PARISH COUNCIL

certifies that during the financial year 2019/20, the higher of the authority’s total gross income for the year or total gross annual expenditure, for the year did not exceed £25,000

Total annual gross income for the authority 2019/20:  £4,829
Total annual gross expenditure for the authority 2019/20:  £7,836

 

There are certain circumstances in which an authority will be unable to certify itself as exempt, so that a limited assurance review will still be required. If an authority is unable to confirm the statements below then it cannot certify itself as exempt and it must submit the completed Annual Governance and Accountability Return Part 3 to the external auditor to undertake a limited assurance review for which a fee of £200 +VAT will be payable.

By signing this Certificate of Exemption you are confirming that:

  • The authority was in existence on 1st April 2016
  • In relation to the preceding financial year (2018/19), the external auditor has not:
    • issued a public interest report in respect of the authority or any entity connected with it
    • made a statutory recommendation to the authority, relating to the authority or any entity connected with it
    • issued an advisory notice under paragraph 1(1) of Schedule 8 to the Local Audit and Accountability Act 2014 (“the Act”), and has not withdrawn the notice
    • commenced judicial review proceedings under section 31(1) of the Act
    • made an application under section 28(1) of the Act for a declaration that an item of account is unlawful, and the application has not been withdrawn nor has the court refused to make the declaration
  • The court has not declared an item of account unlawful after a person made an appeal under section 28(3) of the Act.

If you are able to confirm that the above statements apply and that the authority neither received gross income, nor incurred gross expenditure, exceeding £25,000, then the Certificate of Exemption can be signed and a copy submitted to the external auditor either by email or by post (not both).

The Annual Internal Audit Report, Annual Governance Statement, Accounting Statements, an analysis of variances and the bank reconciliation plus the information required by Regulation 15 (2), Accounts and Audit Regulations 2015 including the period for the exercise of public rights still need to be fully completed and, along with a copy of this certificate, published on a public website* before 1 July 2020. By signing this certificate you are also confirming that you are aware of this requirement.

Signed by the Responsible Financial Officer  Date
Clerk's Digital Signature 27/08/2020 
Signed by Chairman  Date
Chair's Digital Signature 27/08/2020 
I confirm that this Certificate of
Exemption was approved by this
authority on this date:
27/08/2020 
as recorded in minute reference:  
08/20 (d)
Email of Authority
This email address is being protected from spambots. You need JavaScript enabled to view it.
*Published web address
www.longsdonpc.org.uk
Telephone number
01782 502940
 
 

ONLY this Certificate of Exemption should be returned EITHER by email OR by post (not both) as soon as possible after certification to your external auditor, but no later than 30 June 2020. Reminder letters incur a charge of £40 +VAT


Annual Governance and Accountability Return 2019/20 Part 2                      Page 3 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities