Annual Internal Audit Report 2019/20

LONGSDON PARISH COUNCIL

This authority’s internal auditor, acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with relevant procedures and controls to be in operation during the financial year ended 31 March 2020.

The internal audit for 2019/20 has been carried out in accordance with this authority’s needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority.

Internal control objective Agreed? Please choose one of the following 
Yes  No*  Not covered**
A. Appropriate accounting records have been properly kept throughout the financial year  YES     
B. This authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for. YES     
C. This authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these. YES    
D. The precept or rates requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate. YES    
E. Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for  YES    
F. Petty cash payments were properly supported by receipts, all petty cash expenditure was approved and VAT appropriately accounted for.       N/A
G. Salaries to employees and allowances to members were paid in accordance with this authority’s approvals, and PAYE and NI requirements were properly applied. YES    
H. Asset and investments registers were complete and accurate and properly maintained.  YES    
I. Periodic and year-end bank account reconciliations were properly carried out.  YES    
J. Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, supported by an adequate audit trail from underlying records and where appropriate debtors and creditors were properly recorded. YES    
K. If the authority certified itself as exempt from a limited assurance review in 2018/19, it met the exemption criteria and correctly declared itself exempt. (If the authority had a limited assurance review of its 2018/19 AGAR tick “not covered”) YES    
L. The authority has demonstrated that during summer 2019 it correctly provided for the exercise of public rights as required by the Accounts and Audit Regulations.      N/A
M. (For local councils only) Yes  No*  Not applicable
Trust funds (including charitable) – The council met its responsibilities as a trustee       

For any other risk areas identified by this authority adequate controls existed (list any other risk areas on separate sheets if needed).

Date(s) internal audit undertaken Name of person who carried out the internal audit
 30/06/2020  KAREN WRIGHT
Signature of person who
carried out the internal audit
 Karen Wright Date 30/06/2020  

*If the response is 'no' please state the implications and action being taken to address any weakness in control identified (add separate sheets if needed).

**Note: If the response is 'not covered' please state when the most recent internal audit work was done in this area and when it is next planned; or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).

 


Annual Governance and Accountability Return 2019/20 Part 2                      Page 4 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities

Historical Minutes

As minutes age they become less frequently sought after but they are no less important.

This section is for those items

 

Older Minutes

Longsdon Parish Council minutes were carefully recorded in hardback minute books up until 2005.

Reports and financial statements relied heavily upon the clarity of the Clerk's hand writing.

Here we provide photographs of the pages from some of these books.

Workings of the Council

Workings of the Council - Minutes

Minutes document the attendance of councillors at each meeting, the items discussed and any payments made.

Produced by the Clerk, they are probably the most important publication of any Parish Council.

A Parish Council has limited powers of its own but can bring local issues to the attention of District and County Councils so that they can take action where necessary. The minutes record such requests and monitor the progress of ongoing issues.

The official minutes of the Council are signed and dated by the Chair at the following meeting to verify that they are a true reflection of events. The documents on this web site are therefore not the official documents but are substantially the same. Original signed official documents are kept by the Clerk and can be made available for public inspection at reasonable hours by contacting the Clerk.

Councillor Responsibilities

The following Councillors represent the Council at meetings of other groups :-

  • Councillor B. Bromley - Longsdon Memorial Hall Committee Representative
  • Councillor J. Sargeant - Staffordshire Moorlands Parish Assembly Representative
  • Councillor K. Shaw - Staffordshire Moorlands Parish Assembly Representative

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