Minutes of Annual General Meeting held in The Rez Country Café on Thursday 2nd. May 2013.

 

Present: Councillors T. Beastall, L. Bills, R. P. A. Lovell, J. Sargeant, C. E. Taylor & S. R. Weston.

1. Election of Chairman.

Councillor J. Sargeant was elected as Chairman for the coming year.

2. Apologies for Absence.

Apologies for absence were received from District Councillor N. Hawkins.

3. Election of Vice Chairman.

Councillor L. Bills was re-elected as Vice Chairman.

4. Appointment of Representatives to Staffordshire Moorlands Parish Assembly (2).

Councillors J. Sargeant and C. Taylor were appointed as the representatives.

5. Appointment of Representative to the Longsdon Memorial Hall Management Committee.

Councillor L. Bills was appointed as the Council’s representative to Longsdon Memorial Hall Management Committee.

6. Appointment of Responsible Financial Officer.

John Bourne, Clerk to the Council, was appointed as the Responsible Financial Officer.

7. Any Other Business.

There was no business under this item.

 

 

Minutes of Meeting held in St. Chad’s Church Room on Thursday 5th. December 2013.

Present: Councillor J. Sargeant (Chair).

Councillors T. Beastall, L.Bills, R. P. A. Lovell, C. Taylor & S. R. Weston.

One member of the public.

In Attendance: John Bourne, Clerk to the Council.

53/13. Apologies for Absence.

Apologies for absence were received from District Councillor N. Hawkins.

54/13. Declarations of Interest.

There were no declarations of interest at this point.

55/13. Chairman’s Address.

The Chairman thanked Councillor Bills for, again, opening up the room for the meeting and also Councillor Taylor for attending the Remembrance Sunday Service and laying the wreath.

He also reported that the Jubilee seat was now mentioned on the Parish Online maps.

56/13. Public Comments.

The member of the public thanked the Council for getting the damaged traffic bollards near to Lyme House Farm cut off. This was after the Clerk reported that a letter had been sent to Staffs. County Council and on his discussions with the Highways Superintendent on the matter.

The Clerk also mentioned the small collapsing retaining wall adjacent to the highway in the same location was still awaiting repair but this work had been promised by the Superintendent.

It was agreed to monitor these matters.

The member of the public also reported a problem with a blocked culvert in field near to the Old Cottage which was on the border with a neighbouring parish. This to be reported to Staffs. County Council. He suggested that Horton & Rudyard Parish Councils could assist with the matter.

57/13. Minutes of Last Meeting.

The minutes of the meeting held on 10th. October 2013 had been circulated and it was agreed that they be signed as a true and correct record.

58/13. Matters Arising.

The missing post box at the junction of Leek Road and Sutherland Road had been reported to Royal Mail and a reference number received. No time scale for its replacement was given.

A discussion took place on the whereabouts of a defibrillator machine which was previously sited in the parish. It was suggested that the Council investigates the provision of a further machine which could be sited outside the Memorial Hall or the Wheel public house. Cost was estimated at £1,500 – 00 with a possible grant available from the British Heart Foundation of £400 – 00. Volunteers would need to be trained in its use and the machine would need to be serviced and properly maintained.

It was agreed to write to the British Heart Foundation to obtain as much information as possible.

The village Rose Queen event was also discussed. It was suggested that even though the event was normally held for the benefit of village charities last years event ended with a large donation to the Donna Louise Trust which may not have been everyone’s choice. Contact between the Memorial Hall and the Parish Council was now much improved but it was felt no decision could be taken on the question of the organisation of the Rose Queen event.

It was reported that:

the quarterly invoice for Staffs. County Council’s lengthsman scheme had been submitted.

59/13. Correspondence.

A cheque for £105 – 00 had been received from Staffs. Moorlands District Council. After investigation it appeared that the cheque should have been paid to Longsdon Memorial Hall for a Recycling Partnership Project. It was agreed that a cheque for the amount be sent to the Memorial Hall.

A letter had been received from Staffs. Moorlands C.V.S. asking if a representative could attend a Council meeting to speak about the Churnet Valley Living Landscape Project. It was agreed to send an invitation to attend the next meeting.

Notification of a statutory review of polling stations and polling districts in Staffs. Moorlands District had been received. It was agreed that the existing arrangements were satisfactory and no comment was needed.

Information received under this item was:

notice of amendments to the proposed Dog Control Orders from S.M.D.C – not applicable.

notice of next meeting of Staffs. Moorlands Parish Assembly – Thursday 12th. December 2013.

notice of consultation on the Draft Churnet Valley Masterplan & Planning Document. advice on snow clearing, salting & gritting from the Council’s insurers.

on Staffs. County Council’s roadworks website. (www.roadworks.org).

invitation to comment on Staffs, County Council’s draft Statement of Community Involvement.

invitation to join the Best Kept Village Competition 2014 – no action.

invitation to join Staffs. Parish Councils’ Association in the sum of £148 – 00 – no action.

Clerks & Councils Direct – Dec. 2013 issue.

60/13. Planning Matters.

The following planning applications had been circulated to Councillors, due to the time factor, and it was agreed to forward no objections, subject to normal planning guidelines to:

13/01016/FUL Erection of Single Storey Sunroom to Replace Existing Conservatory at Ingledene, Micklea Lane, Longsdon, ST9 9QA.

The following planning applications were considered and it was agreed to forward no objections, subject to normal planning guidelines to:

13/01104/FUL Siting of Polytunnel at Proctor’s Nursery, Leek Road, Endon, Staffs.

A letter had been sent to Staffs. Moorland District Council in support of a letter from a parishioner regarding enforcement action against an alleged infringement of planning permission at the Brampton, Sutherland Road, Longsdon. A reply had been received stating that the matter was being investigated.

61/13. Finance Matters.

An up to date statement of account was distributed to Councillors.

62/13. Orders for Payment.

It was unanimously agreed that the following items be paid:-

Recipient Amount Reason
The P.C.C. of St. Chad’s Church. £25.00 Room Hire.
Smiths of Derby. £228.00 t. Chad’s Church Clock Maintenance.
British Legion. £20.00 Remembrance Wreath. A. Bridgwood. £ 210 – 38. Agency Work.
Longsdon Memorial Hall. £105.30 Contra Cheque.

63/13. Public Comments.

There was no business under this item.

64/13. Any Other Business.

It was reported that the door of the Council’s notice board in Leek Road had become detached. This had been stored and would be re-fitted in due course.

A report was given of a meeting with residents and a power supply company representative after a recent five hour power cut. He offered to visit the Parish Council and it was agreed that this should be arranged for a future meeting.

A suggestion was made that a Concealed Driveway sign should be erected on the A53 near the old New Inn. This to be discussed at the next meeting.

Items mentioned for report to other authorities were:

Fly Tipping in School Lane.

Displaced inspection chamber cover in Gratton Lane.

Large pothole in footpath on A53 Leek Road near Hawthorne Cottage.

65/13. Date of Next Meeting.

The next meeting of the Council will be held at 7-30p.m. on Thursday 30th. January 2014 at St. Chad’s Church Room, Leek Road, Longsdon.

The Chairman wished all those present the Compliments of the Season and thanks were expressed for the provision of the mince pie refreshments.

 

  

Minutes of Meeting held in The Rez Country Café on Thursday 15th. August 2013.

 

Present: Councillor J. Sargeant (Chair).

Councillors T. Beastall, L.Bills, R. P. A. Lovell, C. Taylor & S. R. Weston.

In Attendance: John Bourne, Clerk to the Council.

27/13. Apologies for Absence.

Apologies for absence were received from District Councillor N. Hawkins.

28/13. Declarations of Interest.

There were no declarations of interest at this point.

29/13. Chairman’s Address.

The Chairman thanked Councillor Taylor for attending the last meeting of Staffs. Moorlands Parish Assembly with him. He gave a short report on the planning theme of the meeting.

30/13. Public Comments.

There was no business under this item.

31/13. Minutes of Last Meeting.

The minutes of the meeting held on 20th. June 2013 had been circulated and it was agreed that they be signed as a true and correct record.

32/13. Matters Arising.

The agreed suggestions for the lay-by on the A53 had been forwarded to Endon Parish Council who had sent a copy of a letter for approval which it had drafted to be sent to Staffs. County Council on the matter. The Chairman had agreed this and Endon Parish Council were informed. The letter had been sent to the County Council which had replied immediately to say that the surface was satisfactory but potholes would be repaired in due course. The No Left Turn sign at the exit at the North East end of the lay-by would need further investigation and a Concealed Entrance sign could not be provided. Councillors agreed to let Endon Parish Council take the lead role in moving the matter forward.

An e.mail had been sent to County Councillor Heath regarding the request for “Unsuitable for Heavy Goods Vehicles” signs to be erected in Honeysuckle Lane and the absence of grass cutting in Leek Old Road. It was agreed to forward to her the following items for the visit of the Highways Team early in October:-

width of pavement and overhanging trees etc on the A53 between the Wheel and the old New Inn,
growth around the bus shelter on this pavement and growth obstructing the entrance to the common land in Leek Road.

A further discussion took place on the continuing vacancy for a Parish Councillor. It was agreed that as there could possibly be a potential candidate this matter be left in abeyance until the next meeting.

It was reported that:

the Annual Return had been sent to the auditors by recorded delivery.

letter had been sent to Staffs. Moorlands D. C. Tree Officer regarding the ash tree in Leek Road. lengthsman invoice had been sent to Staffs. County Council and payment received.

33/13. Correspondence.

A letter had been received from the owners of the meeting room at The Rez pointing out that it would no longer be available. It was agreed that a letter of thanks for the use of the room be sent to the owners. Councillor Bills gave details of the possible availability of a room at the Memorial Hall. It was agreed to approach the Parochial Church Council of St. Chad’s to enquiry about the availability of the Church Room.

Councillors would be informed before a booking was made.

Information received under this item was:

invitation to join petition on National Planning Policy Framework, from Congleton – no action. on appointment of Watchman for Tamworth Borough Council – no action.

Clerks & Councils Direct – July 2013 issue.

34/13. Finance Matters.

A quarterly statement of account was presented to Councillors. V.A.T. refund from last year had been applied for.

35/13. Planning Matters.

The following planning application had been circulated to Councillors, due to the time factor, and it was agreed to forward the following observations:

13/00469/FUL Proposed Side & Rear Extensions to Dwelling (Re-submission) at Hawthorne Cottage, Leek Road, Longsdon, Staffs. ST9 9QF.

No objections, in principle, to the proposal, subject to normal planning guidelines, but a concern was expressed about whether the size of the extensions was within the normal criteria.

The following planning applications were considered and it was agreed to forward no objections, subject to normal planning guidelines to:

13/00732/FUL Proposed Tiled Roof over Existing Flat Roof Garage at The Mount, Sutherland Road, Longsdon, Staffs. ST9 9QD.

With regard to Planning Application No. 13/00733/FUL Siting of a Polytunnel at Proctors Nursery, Leek Road, Longsdon, Staffs. ST9 9AR, by a MAJORITY decision, it was agreed to OBJECT to this proposal on the following grounds:-

Over development of the site. There must surely be a limit on the number of polytunnels that the site can maintain.

Visual impact of a further addition to the present conglomeration. No great impact on future job creation.

36/13. Orders for Payment.

It was unanimously agreed that the following items be paid:-

Recipient Amount Reason
The Rez (UK) Ltd. £25.00 Room Hire.
A. Bridgwood. £110.15 Agency Work.
John Bourne. £256.63 Clerk’s Salary & Expenses (Nett.) H.M. Revenue & Customs. £ 55 – 00. P. A. Y. E.

37/13. Public Comments.

There was no business under this item.

38/13. Any Other Business.

A report was given that the surface of School Lane at its junction with Dunwood Lane was breaking up and also grass growth obstructing vision for drivers entering Leek Road from Denford Road. Both these items to be reported to the Highways Authority.

There was also a report of fly tipping in Leek Old Road which has been reported. This situation to be monitored.

39/13. Date of Next Meeting.

The next meeting of the Council will be held at 7-30p.m. on Thursday 3rd. October 2013 or Thursday 10th. October 2013 subject to the availability of the room to be arranged.

 

Minutes of Meeting held in St. Chad’s Church Room on Thursday 10th. October 2013.

Present: Councillor J. Sargeant (Chair).

Councillors T. Beastall, L.Bills, R. P. A. Lovell, C. Taylor & S. R. Weston.

Three members of the public.

In Attendance: John Bourne, Clerk to the Council.

40/13. Apologies for Absence.

Apologies for absence were received from District Councillor N. Hawkins.

41/13. Declarations of Interest.

There were no declarations of interest at this point.

42/13. Chairman’s Address.

The Chairman thanked the Clerk for organising the new meeting place and Councillor Bills for being the key holder for the new venue.

He also reported on the last meeting of Staffs. Moorlands Parish Assembly.

He mentioned plans for a wind turbine at Lask Edge which may affect Longsdon Parish. However it was felt that this should be left to other local Parish Councils.

He had also organised the usual wreath for the Remembrance Sunday Service at a cost of £20 – 00. This was approved.

43/13. Public Comments.

One member of the public raised the issue of continuing functions being held at Dunwood Hall despite planning permission recently being refused. A record of the continuing events was being kept. As the matter had already been reported to Staffs. Moorlands District Council Planning Enforcement Dept. it was felt that nothing more could be done but the situation would be monitored.

He also mentioned the speed of traffic between Longsdon & Endon on the A53 but was informed that a survey of traffic had already been carried out.

He also asked about the railway lines through the parish but it appeared that nothing was happening at present.

Another member of the public raised the issue of a problem with traffic bollards near to Lyme House Farm.

It appeared that these had been wrongly placed and had then been chopped off near to the ground and were now causing a danger to pedestrians.

He also mentioned a small collapsing retaining wall adjacent to the highway in the same location.

It was agreed to write to Staffs. County Council Highways Dept., with a copy to County Councillor Heath, to report the problem.

44/13. Minutes of Last Meeting.

The minutes of the meeting held on 15th. August 2013 had been circulated and it was agreed that they be signed as a true and correct record.

45/13. Matters Arising.

A further discussion took place on the continuing vacancy for a Parish Councillor. It was agreed that as there were no further developments nothing further could be done.

A letter of thanks for the use of the meeting room had been sent to the owners of the Rez Country Café.

The Clerk had approached the Parochial Church Council on the availability of St. Chad’s Church room. It had agreed to let the Parish Council use the room for its meetings. Councillors had been contacted and all agreed that this was a suitable venue. Meetings would now be held at this venue.

The damaged road surface of School Lane at its junction with Dunwood Lane and the grass growth obstruction at Denford Road / Leek Road junction had been reported to Staffs. County Council.

It was reported that:

the list of work for the Highways Team visit had been sent in and the work had been done.

“Unsuitable for Heavy Goods Vehicles” signs had been erected in Honeysuckle Lane.

46/13. Correspondence.

An offer had been received from Smiths of Derby for an extended Service Agreement for the maintenance of St. Chad’s Church Clock for a period of 3, 4, 5 or 6 years. It was agreed not to take up this offer.

Information received under this item was:

from the Public Service Mapping Agreement – Ordnance Survey.

Potential Grants for Community Grasslands from Churnet Valley Living Landscape Partnership.

invitation to comment on Draft Churnet Valley Masterplan Supplementary Planning Document.

invitation to join, and Annual Report, from Staffs. Playing Field Association – no action.

Welcome Back to Local Banking from T.S.B.

Clerks & Councils Direct – Sept. 2013 issue.

47/13. Planning Matters.

The following planning applications had been circulated to Councillors, due to the time factor, and it was agreed to forward no objections, subject to normal planning guidelines to:

13/00797/REM Variation of Condition 7 on Planning Permission 11/00426/FUL at Barncroft, Dunwood Lane, Longsdon, Staffs. ST9 9QW.

13/00841/FUL Amended Scheme for the Erection of a Two Storey Extension, incorporating a Single Storey Orangery at Netherlands, Denford Road, Longsdon, ST9 9QG.

The following planning applications were considered and it was agreed to forward no objections, subject to normal planning guidelines to:

*13/00886/FUL Change of Use to Car Hire Business (Retrospective) at The Outlook, Devils Lane, Longsdon, Staffs. ST9 9QP.

**13/00733/FUL Proposed Rear Extension to Form Sitting/Dining Room with Integral Utility Room, Alterations to Existing Front Roof at Denmead, Denford Road, Longsdon, Staffs. ST9 9QG

*Councillors Sargeant & Taylor declared an interest in this application and took no part in the decision.

**Councillor Taylor declared an interest in this application and took no part in the decision.

A copy of a letter from a parishioner which had been sent to Staffs. Moorland District Council regarding a request for enforcement action against an alleged infringement of planning permission at the Brampton, Sutherland Road, Longsdon had been received. This matter had previously been reported by the Parish Council and it was agreed to raise the matter again with the Moorlands Council in support of the letter.

The Clerk gave Councillors a brief report on a General Planning Training Session at Staffs. Moorlands District Council which he had attended earlier in the evening. This gave details of changes to planning law, lobbying, more computerised documents etc etc.

48/13. Finance Matters.

The Annual Return had been received from the appointed auditors. Apart from a sum of £30 – 00 having to be moved from one category to another, there were no adverse comments. It appeared that there would be no charge for the audit.

V.A.T. refund from last year, in the sum of £259 - 99 had been received.

49/13. Orders for Payment.

It was unanimously agreed that the following items be paid:-

Recipient Amount Reason
The P.C.C. of St. Chad’s Church. £25.00 Room Hire.
A. Bridgwood. £153.00 Agency Work.
Getmapping plc. £12.00 Parish on Line Fee.
John Bourne. £287.18 Clerk’s Salary & Expenses (Nett.)
H.M. Revenue & Customs. £55.00 P. A. Y. E.

50/13. Public Comments.

There was no business under this item.

51/13. Any Other Business.

It was reported that the post box at the junction of Leek Road and Sutherland Road had been removed. It was agreed to report this to Royal Mail.

A short discussion took place on the provision of a defibrillator for the parish. This to be discussed at the next meeting.

Questions were asked about the future of the Longsdon Rose Queen in the village. This to be discussed at the next meeting.

52/13. Date of Next Meeting.

The next meeting of the Council will be held at 7-30p.m. on Thursday 5th. December 2013 at St. Chad’s Church Room, Leek Road, Longsdon.

 

Minutes of Meeting held in The Rez Country Café on Thursday 20th. June 2013.

Present: Councillor J. Sargeant (Chair).

Councillors R. P. A. Lovell, C. Taylor & S. R. Weston.

District Councillor N. Hawkins.

Four Members of the Public.

In Attendance: John Bourne, Clerk to the Council.

14/13. Apologies for Absence.

Apologies for absence were received from Councillors T. Beastall & L. Bills.

15/13. Declarations of Interest.

There were no declarations of interest at this point.

16/13. Chairman’s Address.

The Chairman thanked the Councillors who had attended the meeting with Endon Parish Council that morning. A report on the meeting would be given later.

He had approached another parishioner regarding the vacancy on the Council and it was agreed that the matter be put on the agenda of the next meeting.

He reminded Councillors that the next meeting of the Moorlands Parish Assembly to be held next week would be solely about planning.

17/13. Public Comments.

Three of the members of the public, who were near neighbours of Dunwood Hall, spoke out against a planning application at that address for a change of use to include public events. They pointed out that any functions would generate noise from cars, fireworks, discos etc. due to the close proximity of their properties. They also pointed out that the application stated that the Hall was connected to a public sewer but this was inaccurate. The Chairman pointed out that their comments would be taken into consideration when the application was discussed later in the meeting.

18/13. Minutes of Last Meeting.

The minutes of the meeting held on 2nd. May 2013 had been circulated and it was agreed that they be signed as a true and correct record.

19/13. Matters Arising.

A reply had been received from the Director of Moorlands & City Railways giving the new head office address at Keele and updating the Council on the progress on the line between Leekbrook and Stoke.

Two Councillors and the Clerk had met with Councillors from Endon Parish Council at the lay-by on the A53 at Endon to discuss the condition of its surface. It was suggested that a joint effort should be made to try to improve the surface of the lay-by and to ask for a No Left Turn sign at the exit at the North East end of the lay-by. Councillors endorsed these suggestions but also added that a Concealed Entrance sign should also be requested on the approach to the lay-by from Leek.

The Clerk had approached District Councillor N. Hawkins to request a litter bin from Staffs. Moorlands District Council on the site of the lay-by. She had done this and the litter bin was awaited.

County Councillor Heath had been informed of the loose directions signs opposite the old New Inn site and also damaged reflector posts in Honeysuckle Lane as work for the visit of the Highway Team in June 2013. Also reported to her was the erosion of the edges of the tarmac in Honeysuckle Lane. A report was given of a large articulated vehicle which had become stuck due to the narrowness on the lane. A request for “Unsuitable for Heavy Goods Vehicles” signs to be erected would be forwarded to Councillor Heath.

It was reported that:

letter of support had been sent to the Churnet Valley Conservation Society.

the lengthsman had been asked to paint the public seat in Micklea Lane and to check the other seats. the large growth in front of the Jubilee seat in Denford Road had also been reported to him. letter had been sent to Staffs. Moorlands D. C. Tree Officer regarding tress in Leek Old Road. lengthsman invoice had been forwarded to Staffs. Moorlands District Council and payment received.

20/13. Correspondence.

Information received under this item was:

Purchase Order in the sum of £699 – 00 from Staffs. County Council for the lengthsman scheme.

Churnet Valley Living Landscape Partnership from Staffs. Moorlands C. V. S.

Changes to Terms & Conditions from Lloyds T.S.B. Bank. Clerks & Councils Direct – May 2013 issue.

21/13. Finance Matters.

The internal auditor had carried out the usual internal audit and he had reported that he had completed the key tests recommended by the Audit Commission and that the Council’s internal controls are effective, the records and accounts are kept to a high standard and are in good order. There were no issues to be brought before the Council.

The Annual Return had been completed to show the figures which had been presented to Councillors at the last meeting and which had been agreed by the internal auditor. Bank reconciliation and various explanations had been completed. It was agreed that the annual accounts be approved and the Annual Return Form be signed and submitted to the External Auditor.

A quotation from AON, the Council’s previous insurer, had been received and this was considerably cheaper than the renewal premium received from Zurich Insurance. The Chairman and Vice Chairman had agreed to accept the cheaper quote and a cheque had been sent to AON who had returned the necessary documentation. This action was sanctioned. Thanks were expressed for the action.

22/13. Planning Matters.

The following planning applications had been circulated to Councillors, due to the time factor, and it was agreed to forward the following observations:

13/00301/FUL Change of Use to Two Residential Units at Wall Grange, Sutherland Road, Longsdon, Staffs. ST9 9QB.

No objections, in principle, but concerns were expressed about whether there was to be a new drainage system or a shared septic tank drainage system. No plan of the drainage system is mention on the plans.

13/00469/FUL Proposed Side & Rear Extensions to Dwelling (Resubmission) at Hawthorne Cottage, Leek Road, Longsdon, Staffs. ST9 9QF.

No objections, in principle, but a concern was expressed about whether the size of the extensions were within the normal criteria.

Planning Application 13/00355/FUL Partial Change of Use to Allow Weddings / Civil Ceremonies and Events such as Christenings / Birthday Gatherings and Charity Functions at Dunwood Hall, Leek Road, Longsdon, Staffs. ST9 9AR was considered and it was agreed to OBJECT to the proposal on the following grounds:

The development is in the Green Belt and an area of Outstanding Landscape Value.

Increased, and possible queuing, traffic from the A53 onto the site.

Increased noise causing disturbance to neighbouring properties due to music, fireworks, car movements and car doors, and possible anti-social behaviour.

The site is not an appropriate place for this activity.

The Council also wish to point out that the application form states that the dwelling is connected to the main sewer. This is incorrect as there are no public main sewers in the area.

23/13. Orders for Payment.

It was unanimously agreed that the following items be paid:-

Recipient Amount Reason
AON UK Ltd. £325.98 nsurance Premium (Paid 20th. May 2013)
The Rez (UK) Ltd. £25.00 Room Hire.
A. Bridgwood. £95.63 Agency Work.
D. Ingman. £48.00 Internal Audit Fee.

24/13. Public Comments.

A report was given of a tree in Leek Road which appeared to be suffering from Ash Tree Die Back disease. This to be reported to the Staffs. Moorlands District Council Tree Officer.

25/13. Any Other Business.

The following items were reported:

Dunwood Community First Responders Group would not be requesting a financial grant this year but it was in desperate need of more volunteers.

The absence of grass cutting in Leek Old Road which was reported should be carried out twice per year. This to be reported to County Councillor Heath

26/13. Date of Next Meeting.

The next meeting of the Council will be held on Thursday 15th. August 2013 at The Rez Country Café in Sutherland Road, Longsdon at 7 - 30p.m.