Minutes of Meeting held in the upstairs room of The Wheel on Thursday 31st January 2019.

Contents

Meeting Details

Present:
Councillor J. Sargeant (Chair).
Councillors T. Beastall, B. Bromley, R. Lovell, K. Shaw & S. R. Weston.
District Councillor N. Hawkins.

 

In Attendance:
John Bourne, Clerk to the Council

 

67/18. Apologies for Absence.

Apologies for absence were received from Councillor D. Sargeant.

68/18. Declarations of Interest.

There were no declarations of interest at this point.

69/18. Chairman’s Address.

The Chairman welcomed everyone to the meeting. 

70/18. Public Comments.

District Councillor Hawkins mentioned the Council’s comments on the planning application which had been circulated giving details of a proposed dwelling on land adjacent to Prospect Farm, Sutherland Road, Longsdon. She suggested that outline permission on the site still awaited details of sewerage system which affected neighbouring properties and that this should be pointed out to the Planning Authority.  

71/18. Minutes of Last Meeting.

The minutes of the meeting held on 13th December 2018 had been circulated and it was agreed that they be signed as a true and correct record. 

72/18. Matters Arising.

The account received from Lymewood for the new post for the “Longsdon” sign had been challenged as it was not in keeping with the original quotation. The firm stated that the original quotation was for the post alone and the extra amount on the invoice was for collection and delivery of the wrought iron sign and its fitting to the post. The Chairman, Vice Chairman and the Clerk had reluctantly agreed that the invoice would have to be paid and this had been done. This action was sanctioned.

The Clerk gave the meeting information on a possible candidate for the post of the Council’s lengthsman. The firm involved was already being employed by Endon Parish Council and that it had sufficient insurance cover. It was agreed that the firm be approached to carry out approx eight hours work per month.

Formal written permission from Memorial Hall Management Committee for the siting of the new bus shelter was awaited but this had apparently been prepared.

Further information had been obtained on the suggested Hatton Anti-vandal bus shelter and it was agreed that a local building contractor be approached to cost the work involved with siting the shelter. 

73/18. Correspondence.

An invitation to join the organisation had been received from the Staffordshire Parish Councils’ Association. It was agreed that no action be taken. 

Information received included:

  • invite to Business Partnership Lunch from the Douglas Macmillan Hospice.
  • Clerks & Councils Direct – January 19 issue.

74/18. Planning Matters.

The following planning application had been distributed to Councillors, due to the time frame:

  • SMD/2018/0788 Erection of a Single Dwelling & Detached Garage on Land adjacent to Prospect House Farm, Sutherland Road, Longsdon.

Councillors agreed to object to this application on the grounds that the large size of the proposed dwelling and its height would overshadow surrounding dwellings. 

75/18. Finance Matters.

The half yearly payment for the Staffordshire Moorlands Lengthsman scheme had been received.

The Council’s Fixed Term Bond with Leek United Building Society had matured in January 2019. It was agreed that the balance of the account be withdrawn and deposited in the Council’s T.S.B. current account.

A quarterly statement of account was presented to each Councillor.

The Clerk / Financial Officer produced estimates for final Income and Expenditure and end of year balances for the current year and estimated Income & Expenditure for 2019 / 2020. After studying the figures, it was agreed that the Precept Requirement for 2019 / 2020 be £4,500- 00 which would result in the Band D property charge being £16 – 13, an increase on last year of 0.68%. 

76/18. Orders For Payment.

 It was unanimously agreed that the following items be paid:-

  • The Wheel. £ 25 – 00. Room Hire.
  • John Bourne. £ 316 – 10. Clerk’s Salary & Expenses.
  • H.M. Revenue & Customs. £ 60 – 60. P. A. Y. E. 

77/18. Public Comment.

There was no business under this item.

78/18. Any Other Business.

There was no business under this item.

79/18. Date of Next Meeting.

The date of the next meeting of the Council was arranged for Thursday 7th March 2019 at 7 – 00p.m. in the upstairs room of The Wheel public house, Leek Road, Longsdon. 

Minutes of Meeting held in the upstairs room of The Wheel on Thursday 7th March 2019.

Contents

Meeting Details

Present:
Councillor J. Sargeant (Chair).
Councillors T. Beastall, B. Bromley, R. Lovell, D. Sargeant, K. Shaw & S. R. Weston.
District Councillor N. Hawkins.

 

In Attendance:
One Member of the Public.
John Bourne, Clerk to the Council

 

80/18. Apologies for Absence.

There were no apologies for absence.

81/18. Declarations of Interest.

There were no declarations of interest at this point.

82/18. Chairman’s Address.

The Chairman welcomed everyone to the meeting. He thanked Councillor Shaw for his assistance with District Councillor Norman Hawkins after her accident at the last meeting 

83/18. Public Comments.

District Councillor Hawkins apologised for the upset at the last meeting caused by her accident.  

She hoped that there would be no expenses in the forthcoming local elections.

She also gave details on a consultation which was taking place on on-street parking charges in Leek.

84/18. Minutes of Last Meeting.

The minutes of the meeting held on 31st January 2019 had been circulated and it was agreed that they be signed as a true and correct record.  

85/18. Matters Arising.

Further details had been received from the candidate for the post of the Council’s lengthsman. This included his hourly rate etc. and his agreement to carry out work for the Council. He would be informed of immediate tasks including grass overgrowth on tarmac footpath in Sutherland Road, blocked gully grating and gutter adjacent to the notice board in Sutherland Road and strimming around various public seats.

Formal written permission from Memorial Hall Management Committee for the siting of the new bus shelter was still awaited.

A local building contractor, EWH Construction, had been approached for a quotation and had forwarded one in the sum of £1,332 – 00 + V. A. T. This was for cutting down the wall, erecting the shelter etc and moving the bus stop. The quotation was accepted.

The manufacturers of the Hatton Anti-vandal bus shelter had stated that the shelter could be made to any size required, for the same quoted price. It was suggested that a shelter of two metres width would save the bus stop being moved and less wall being demolished. The contractor to be asked for advice on the matter. It was also agreed that the finish to the shelter should be Moss Green coloured Powder Coated and it was agreed that the shelter be purchased in the total sum of £1,860.00 + V.A.T.  

86/18. Correspondence.

An invitation had been received to enter the Best Kept Village Competition - no action.

Information received included:

  • Future of Local health Services in North Staffs – Additional Event in Leek.
  • Clerks & Councils Direct – March 19 issue.

87/18. Planning Matters.

 The following planning applications were discussed:-

  • SMD/2019/0067 Proposed Car Port to Side Elevation, Glazed Porch to the Rear Elevation & New Timber
    Balcony to Bedroom at Rose Cottage, Dunwood Lane, Longsdon.

 It was agreed to forward no objections, subject to normal planning guidelines.

  • SMD/2019/0079 Approval of Reserved Matters Relating to Outline Permission SMD/2017/0783 for the
    Erection of a Single Dwelling at Ridgeway House, Leek Road, Longsdon

It was agreed to forward no objections, in principle, subject to normal planning guidelines, but Councillors wish to ensure that no solid or liquid material should be allowed to enter the water course adjacent to the rear boundary to ensure no further flooding which previously occurred and had affected an adjacent property.

With regard to Planning application SMD/2018/0788 Erection of a Single Dwelling & Detached Garage on Land adjacent to Prospect House Farm, Sutherland Road, Longsdon and the suggestion at the last meeting that this application should not be approved until a details plan of the drainage arrangements on the site had been submitted, enquiries had revealed that a plan of the drainage scheme for the site had been approved.

88/18. Finance Matters.

The Council’s Fixed Term Bond with Leek United Building Society had been closed and the balance of the account had been deposited in the Council’s T.S.B. current account.

An acknowledgement for receipt of the Precept request had been received.

It was reported that there would be changes to the payment system of the Staffs. Moorlands District Council’s lengthsman scheme. Banking details had been passed to an independent firm in Cheshire. 

89/18. Orders For Payment.

 It was unanimously agreed that the following items be paid:-

  •  The Wheel. £ 25 – 00. Room Hire.

90/18. Public Comment.

The member of the public brought the Council’s attention to a very unsightly plot of land in Sutherland Road which had previously been used for agricultural purposes and kept in good order. It was agreed to contact DEFRA for its views on the matter.

91/18. Any Other Business.

There was no business under this item.

92/18. Date of Next Meeting.

The date of the next meeting of the Council was arranged for Thursday 9 th. May 2019 at 7 – 00p.m. in the upstairs room of The Wheel public house, Leek Road, Longsdon. 

Minutes of Annual General Meeting held in the Upstairs Room of the Wheel on Thursday 9th May 2019.

Contents

Meeting Details

Present:
Councillors T. Beastall, B. Bromley, R. P. A. Lovell, D. Sargeant, J. Sargeant,
K. Shaw & S. R. Weston.
District Councillor N. Hawkins.
Two members of the public.

1. Apologies for Absence.

There were no apologies for absence.

2. Election of Chairman.

Councillor J. Sargeant was re-elected as Chairman for the coming year.

3. Election of Vice Chairman.

Councillor R. Lovell was elected as Vice Chairman. 

4. Appointment of Responsible Financial Officer.

John Bourne, Clerk to the Council, was re-appointed as the Responsible Financial Officer.

5. Appointment of Representatives to Staffordshire Moorlands Parish Assembly (2).

Councillors J. Sargeant and K. Shaw were re-appointed as the representatives.

6. Appointment of Representative to the Longsdon Memorial Hall Management Committee.

Councillor B. Bromley was appointed as the Council’s representative to Longsdon Memorial Hall Management Committee. 

7. Matters Arising.

There was no business under this item

8. Any Other Business.

There was no business under this item.

Minutes of the Longsdon Parish Meeting held on Thursday 9th May 2019 in the Upstairs Room of the Wheel, Leek Road, Longsdon, Staffordshire Moorlands.

Contents

Meeting Details

Present:
Chair: J. F. Sargeant.
Eight Electors Present.

 

In Attendance:
District Councillor N. Hawkins.
John Bourne, Clerk to the Parish Council.

 

1. Apologies for Absence:

There were no apologies for absence.

2. Minutes of Last Annual Parish Assembly.

The minutes of the last Annual Parish Meeting held on Wednesday 3rd May 2018 were read and approved as a true record..

3. Matters Arising.

Chairman of the Parish Council, Councillor J. Sargeant, addressed the meeting:

He expressed hearty congratulations to District Councillor Norma Hawkins upon being rightfully being re-elected as an independent Councillor, seeing off all other candidates including that of her former party association. We look forward to working with you.

Next congratulations to all of you Parish Councillors for being returned unopposed for a further four years. That result should save enormously on election costs. The time and effort that each of you put in to talking with parishioners and taking notice of what’s happening in our Parish is the lifeblood of this Council. It allows us to take what limited action we can to make improvements and keep the Parish a place to be proud to live in.

He wished to express thanks to Councillors who have represented this Council during the year. Councillors Lovell at the Memorial Hall Management Committee with thanks for being Vice Chair and to Councillor Shaw at the Staffs Moorlands Parish Assembly.

Meeting attendance was very good this year with Councillors Bromley and Shaw joining Councillor Weston in missing none of them. He was also very impressed to see that District Councillor Hawkins had also attended all but one of our meetings. He thanked her and said that the close link with the District Council was much appreciated.

He also wished to express his usual thanks to John Bourne for his continuing excellent work in putting the many varied requests for the Council into action, for preparing and distributing his concise and comprehensive meeting minutes, preparing the agendas and for being the Responsible Financial Officer, keeping records that are regularly acclaimed by internal audits.

A year further on and sadly we continue to be disappointed by the state of the New Inn building. It is so frustrating that this supposed local authority is powerless to exercise any control over this long term disgraceful situation. We shall have to ensure that the District Council perform any duties that will bring a suitable end to it.

 

4. To Receive a Report for the Year 2018 / 2019.

Councillor John Sargeant was again re-elected as Chairman with Councillor Clive Taylor elected as Vice Chairman at the Annual General Meeting of the Council.
Councillors J. Sargeant and Taylor were again elected as representatives on the Staffs. Moorlands Parish Assembly.
Councillor Lovell was appointed as the Council’s representative on the Longsdon Memorial Hall Management Committee.
John Bourne, Clerk to the Council, was appointed as the Responsible Financial Officer.

Councillor Bills was forced to step down from the Council due to her work commitments taking her away from home and not being able to attend meetings of the Council. A letter of thanks for her work on the Council and as Vice Chairman and also the Council’s representative on the Memorial Hall Management Committee was sent to her.
Councillor Keith Shaw was co-opted onto the Council to fill the vacancy.

Later in the year Councillor Taylor moved out of the area and was, therefore, obliged to resign from the Council. Again a letter of thanks for his service on the Council and also as the Council’s representative on the Moorlands Parish Assembly was sent to him.
Councillor Beverley Bromley was co-opted onto the Council to fill the vacancy.
Councillor Richard Lovell was elected as Vice Chairman of the Council.

The Council was informed that St. Chad’s Church Room was no longer available for meetings due to the fact that the premises had been put up for sale. Enquiries were made with Dunwood Hall who would be prepared to provide accommodation for meetings subject to planning approval on the number of public events which could be held on the premises. This resulted in the Hall not being available so as a result the only other suitable venue was the upstairs room at the Wheel, Leek Road. It was agreed that future meetings should be held in the room.

Estimates for the coming financial year were prepared. Councillors agreed that the precept requirement would be £4,485.60 which would result in the Band D property parish rate remaining unchanged at £16.02.

The annual accounts of the Council were audited by the usual internal auditor. He commented that the accounts had been kept to a high standard and were in good order. There were no adverse comments. The accounts were then submitted to Grant Thornton, the official external auditors, and were certified with no official comments. There was no charge for the official audit. A new external auditor, Mazars, has been appointed for this year’s audit but Councils with a turnover of less that £25,000 could be exempt from an external audit. It was agreed that this option be pursued.
The Council’s reserve was re-invested in a One Year Fixed Term Bond with Leek United Building Society with the addition of a further £1,000 – 00.

The Council’s insurance was again renewed with the Zurich insurance company with its quotation being considered with one more.

Information had been received that, under new legislation, a Data Protection Officer would need to be appointed in May 2018.

A wreath was again purchased for the Remembrance Day service and the village tubs were again planted for the summer period with some of the tubs replaced with new. All the tubs would eventually be replaced.

The Council’s normal contractor was again employed under the lengthsman scheme of Staffs. Moorlands District Council. Staffs. County Council’s scheme had been discontinued.

The Staffs. Moorlands District Council Local Plan had been put out for consultation. This showed infill areas but with all the village area being classed as Green Belt.

The Council contacted the owners of the old New Inn site on numerous occasions regarding when work on the site would commence etc and also the County Council regarding the screen fencing put up around the site which was causing visibility problems.

Efforts to try to re-instate a dog waste bin on the towpath of the canal near to the bridge in Sutherland Road which had been removed came to nothing.

After receiving numerous complaints about the erosion of the entrance to the private road, Wood Road, they were passed to the County Council without much action.Eventually the residents surfaced the road themselves.

Questions were asked about the legal ownership of the Memorial Hall due to the fact that the responsibility could, in future, fall on the Parish Council. However, the Council was assured that a list of Trustees was in place and the ownership had been established.

The front panel of the defibrillator cabinet at the Memorial Hall had been damaged but a new panel was obtained locally and was fitted. It was agreed, after seeking advice, that the cabinet should not be locked.

A report had been received from Staffs. County Council’s Highways Superintendant that the “Longsdon” village sign opposite to City Lane had fallen over and had been deposited in the authority’s depot. A quotation had been obtained for a new wooden support post which had rotted and the work was now being undertaken.

A reported dangerous situation with a collapsed fence in Micklea Lane, opposite Sandy Lane, was reported to the owners of the land and they erected a new fence.

5. Any Other Business

Questions were asked about a car parked on the footpath in Leek Road which was causing visibility problems for traffic emerging from Sutherland Road onto the main A53 Leek Road.
This would be discussed in the Council meeting later.
The length of the double yellow lines in entrance to Sutherland Road was also mentioned but it was explained that the Parish Council had taken this up unsuccessfully some time ago.

Minutes of Meeting held in the upstairs room of The Wheel on Thursday 9th May 2019.

Contents

Meeting Details

Present:
Councillor J. Sargeant (Chair).
Councillors T. Beastall, B. Bromley, R. Lovell, D. Sargeant, K. Shaw
& S. R. Weston.
District Councillor N. Hawkins.

 

In Attendance:
Two Members of the Public.
John Bourne, Clerk to the Council.

 

1/19. Apologies for Absence.

There were no apologies for absence.

2/19. Declarations of Interest.

There were no declarations of interest at this point.

3/19. Chairman’s Address.

The Chairman welcomed everyone to the meeting.He reported that there had been traffic accidents in two places on the A53 Leek Road. 

4/19. Public Comments.

District Councillor Hawkins gave a report on a planning application for a dwelling on land adjacent to Prospect House Farm, Sutherland Road, Longsdon which was subject to drainage problems. The application would be “called in” for a decision by the Planning Committee of Staffordshire Moorlands District Council.

5/19. Minutes of Last Meeting.

The minutes of the meeting held on 7th March 2019 had been circulated and it was agreed that they be signed as a true and correct record.

6/19. Matters Arising.

Detailed information was given of the dangerously parked car which was mentioned in the Parish Meeting. The matter had been reported to the Police by residents but no action had appeared to have been taken. It was agreed to write to the Police with a copy to County Councillor Heath pointing out the dangers to traffic emerging from Sutherland Road but also to users of the pedestrian crossing.

Formal written permission from Memorial Hall Management Committee for the siting of the new bus shelter had been received.
The official order for the Hatton Anti-vandal bus shelter of standard size, at the quoted price of £1,860.00 + V.A.T., had been forwarded. However, a Pro Forma invoice had been received but the Chairman and the Clerk felt that public funds should not be paid out up front of delivery. After negotiations with the company it was agreed to arrange a cheque in payment of an invoice at this meeting and the Council would be kept informed of a firm delivery date.

The candidate for the Council’s lengthsman had been informed of the Council’s decision and had already undertaken some tasks.

DEFRA had been contacted for its views on the very unsightly plot of land in Sutherland Road which had previously been used for agricultural purposes and kept in good order. A reply pointed out since 2014 local Councils and the Police had the power to issue a Community Protection Notice which can be issued to individuals or businesses who are acting unreasonably in a way that affects the quality of life of those in the locality. It was agreed to contact Staffordshire Moorlands District Council’s Environmental Dept. for its views on the matter.

7/19. Correspondence.

 Information received included:

  • Fly the Red Ensign for Merchant Navy Day – 3rd September 2019.
  • Clerks & Councils Direct – May 19 issue.

8/19. Planning Matters.

 The following plan had already been distributed to Councillors due to the time scale and no objections were received to:

  • SMD/2019/0118 Erection of Single Storey Side / Rear Extensions at Limerick Farm, Devils Lane, Longsdon.

The following planning application was discussed and it was agreed to forward no objections, subject to normal planning guidelines, to:

  • SMD/2019/0160 Replacement Garage & Covered Area at Lyndhurst, Sutherland Road, Longsdon. 

9/19. Finance Matters.

 It was agreed that the Council’s insurance policy with Zurich be renewed in the sum of £330.70, a very similar figure to last year.

An unaudited copy of the 2018 / 2019 Accounts was distributed to Councillors.

Information had been received regarding the Annual Audit and it was agreed to apply again for the Council’s Exemption from an External Audit. It was also agreed to employ the same internal auditor as last year.

The Clerk reported the receipt of the first half of this year’s Precept.

10/19. Orders for Payment.

 It was unanimously agreed that the following items be paid:-

 
Recipient Amount  Reason
The Wheel. £25.00 Room Hire.
UK Aggregates Ltd. £2,232.00 New Bus Shelter.
Smith of Derby. £272.40 St. Chad’s Clock Maintenance
Zurich Mutual. £330.70 Insurance Premium
John Bourne.   Clerk’s Salary (nett).
John Bourne. £48.28 Clerk’s Expenses.
H. M. Revenue & Customs.  £65.00 P. A. Y.E
J. A. Gibson. £80.00 Agency Work.

 

11/19. Public Comment.

There was no business under this item.

12/19. Any Other Business.

It was reported that the steps leading from Sutherland Road to the canal towpath at Bridge No 6 were deteriorating. It was agreed to report this to the Canal & River Trust.

13/19. Date of Next Meeting.

 The date of the next meeting of the Council was arranged for Thursday 4th July 2019 at 7 – 00p.m. in the upstairs room of The Wheel public house, Leek Road, Longsdon with a provisional date for the following meeting as 5th September 2019.