LONGSDON PARISH COUNCIL

Risk Assessment – Reviewed May 2025

Subject Risk Identification Severity
(H/M/L)		 Management / Control
Insurance Inadequate cover L Cover is reviewed annually with due regard to the asset schedule and liabilities.
Public Liability L Combined insurance cover. No public amenities are provided by the Council.
Employers Fidelity Guarantee L Combined insurance cover
Insurer collapse L Financial robustness of insurance provider(s) reviewed during selection process
Excessive cost L Multiple quotations are obtained by the Clerk and final selection is agreed by the Council.
Banking Loss of revenue or funds through theft or dishonesty. L Banking and investments in TSB Banking Group. No permitted transfers without Council approval. Withdrawals only by cheque signed by TWO council members. The Clerk is an authorised signatory solely to comply with bank requirements.
Bank or financial errors L Clerk checks all items against statements and provides quarterly review for the Council.
Cash Handling Loss through pilfering or dishonesty L All revenue banked by the Clerk as soon as possible following receipt. No Petty Cash or float is maintained.
Financial Controls Inadequate records L All accounts are recorded in the Council's minutes. Receipts and payments records kept up to date by the Clerk and available for inspection.
Affirmed by Internal Audit.
Lack of control due to insufficient financial information L All invoices are produced for inspection and initialled by TWO Council members. The Clerk provides quarterly reviews of balances, income and expenditure.
Loss through fraudulent invoices L All invoices are reviewed by the Council and paid by cheque signed by TWO Council members.
Precept Inadequate funding L The Clerk provides detailed budgetary information including potential expenditure and expected income. The Council studies the information and agrees a precept value sufficient to implement intended plans and meet commitments.
Assets Loss or damage L Property is adequately insured. Value increases annually with index linked cover
Employees Salary / Income Tax paid incorrectly L The Clerk is the only paid employee. Payments are calculated by the Clerk and paid by cheque signed by TWO Council members. Separate cheques are produced for Inland Revenue and salary. Regulations for employed personnel are adhered to. Pension auto enrolment is not applicable. Internal auditor ensures the process is properly administered.
Employer Liability L The Council always aims to comply with regulations and employment law. Advice is taken when necessary. Employer’s liability insurance covered by combined insurance.
Service interruption due to long term absence of the Clerk L Locum panel of experienced Parish Clerks can be provided by the Society Of Local Council Clerks in case of emergency. Councillors would be able to provide assistance.
Service interruption due to resignation of the Clerk L With Council approval, the vacancy would be advertised immediately.
Legal Powers Illegal activity L Prior to making a decision it is always the Council's aim to clarify the legal position on any new proposal. Legal advice Is sought whenever necessary
Document Control Minutes not produced within legal time frame (Transparency Code for Small Authorities) L The Clerk produces the minutes of each meeting. The draft is published on the Council’s web site within 1 month of the meeting.
Minutes inaccurate or not legal L Minutes are circulated and approved by the Council before being signed as a true and accurate record by the chair.
Loss of documents L Original documents are kept by the Clerk and copies are publicly available on the Council web site. Web site backups are periodically taken.
Councillors’ Propriety Conflicts of Interest. L Declarations of Interest relevant to the agenda are requested in each meeting. Code of Conduct / Gifts and Hospitality Regulations in place and adhered to. District Council publishes members’ register of interests on their web site.
Internal Control Non-Identification of risk L It is the Council's aim to carry out an annual review of the risk and adequacy of controls for all activities as an agenda item of the Annual General Meeting. Additional reviews to be carried out after any material change in operations.
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Risk Assessment - Christmas Tree

PERSON/S AT RISK: General Public / Councillors

DATE: 28th November 2024

ASESSOR: J F SARGEANT

PROCESS DESCRIPTION

Providing, erecting, decorating and removal of a Christmas tree.

 

Hazard

 

Existing Controls

Likelihood / Severity

L / M / H

(1 - 9)

Further

Actions Required

TRIPPING / SLIPPING

Ensure site is clean & tidy. Ensure equipment cables are routed in a safe manner to avoid trip hazards 

Low

     

FALLING

Ensure working at height is minimised. When essential ensure operatives have received safe ladder handling training.

Low

     

MANUAL HANDLING 

Where lifting siting and manoeuvring the tree ensure operatives have received Manual Handling Training. 

Low

     

ELECTRIC SHOCK

Ensure only low voltage components (typically lights) are used. Low voltage solar or battery operated lights have been obtained for the purpose.

Low

     

CUTS / ABRASIONS

Ensure absence of burrs/sharp edges on metalwork (tree supports). Cover with cloth if working near supports.

Low

     

MOVING VEHICLES

Recommend high visibility jacket is worn. Maintain vigilant watch for vehicles operating on site. Keep well clear of moving vehicles at all times. 

Low

     

FALLING OBJECTS

Once secured, falling of the tree is very unlikely but extreme weather conditions could potentially cause fatigue of the fixings. Ensure fixings are checked following high winds (40mph and above)and replaced/repaired if necessary.

 

Low

     

OBSTRUCTING CARRIAGEWAY

Tree is secured to fixings behind stone wall with building sheltering it from winds in the direction which would potentially cause falling toward the carriageway.

Low 

 
                     

 

  POTENTIAL SEVERITY OF HARM
Risk Assessment Matrix SLIGHTLY
HARMFUL
1 		 
HARMFUL
2 		EXTREMELY
HARMFUL
3
 
  "Evaluation of Risk"
can combine with traffic
light system		 HIGHLY
UNLIKEY
1		   TRIVIAL
1 		TOLERABLE
2 		MODERATE
3
  LIKELYHOOD
OF HARM
OCCURING		 UNLIKELY
2 		  TOLERABLE
2 		MODERATE
4 		SUBSTANTIAL
6
    LIKELY
3 		  MODERATE
3 		SUBSTANTIAL
6 		INTOLLERABLE
9
1 - 2 LOW RISK LOW RISK BUT CONTROL MEASURES MUST BE MAINTAINED
3 - 4 MEDIUM RISK FURTHER CONTROLS ARE REQUIRED BUT MAINTAIN WORKING
6 - 9 HIGH RISK WORK MUST STOP UNTIL FURTHER CONTROLS REDUCE RISK
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Accessibility Statement for Longsdon Parish Council Website

This accessibility statement applies to Longsdon Parish Council's website www.longsdonpc.org.uk

This website is run by Longsdon Parish Council. We want as many people as possible to be able to use this website.

For example, that means you should be able to:

  • change colours, contrast levels and fonts using browser or device settings
  • zoom in up to 400% without the text spilling off the screen
  • navigate most of the website using just a keyboard
  • navigate most of the website using speech recognition software
  • listen to most of the website using a screen reader

AbilityNet has advice on making your device easier to use if you have a disability. 

How accessible this website is

We know some parts of this website are not fully accessible:

  • some heading elements are not consistent
  • some images do not have image descriptions
  • some PDF documents are not fully accessible to screen reader software
  • very old minutes are images for historical interest and do not have captions 

Feedback and contact information

We are a very small Parish Council without premises or staff other than the clerk (part time).

If you need information on this website in a different format like large print or perhaps accessible pdf:

  • email This email address is being protected from spambots. You need JavaScript enabled to view it.

We’ll try to accommodate your request and aim to get back to you in 7 days.

We have no map on our ‘contact us’ page because we have no premises.

Reporting accessibility problems with this website

We’re always looking to improve the accessibility of this website.

If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please let us know by email to: This email address is being protected from spambots. You need JavaScript enabled to view it. telling us where and how we are letting you down.

We'll do what we can to fix it.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Contacting us by phone or visiting us in person

We have no offices or full time staff but do publish the date, time and place ( including a map to the venue when physical meetings are viable ) of the Next Meeting. 

We welcome the public to our meetings.

Please contact us by email to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Technical information about this website’s accessibility

Longsdon Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance status

This website is partially compliant with the Web Content Accessibility Guidelines version 2.2 AA standard, due to the non-compliances and exemptions listed below.

 

Non-accessible content

The content listed below is non-accessible for the following reasons.
 

Non-compliance with the accessibility regulations

Some of our PDF's are scanned images of signed documents or pre-printed forms which have been written on. These fail WCAG 2.1 guideline 1.4.
In most cases we also provide versions readable by screen readers to relay the information in the scanned image.

 

Content that’s not within the scope of the accessibility regulations

PDFs and other documents

The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services. 

Any new PDFs or Word documents we publish will meet accessibility standards.

Live video

We do not plan to add captions to live video streams because live video is exempt from meeting the accessibility regulations.

Preparation of this accessibility statement

This statement was prepared on 21st September 2020. It was last reviewed on 21st September 2020.

This website was last tested on 21st August 2024. The test was carried out by ourselves.

 

 

 

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Land and Building Assets

None.

There is Common Land in the Parish extending to approx. half an acre.

It is a wooded area situated on the right hand side of the A53 when heading out toward Endon in between Denford Road and Leek Old Road. Click here for a map.

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Transparency Code for Smaller Authorities

The Local Audit and Accountability Act 2014 set out an audit framework under which smaller authorities including parish councils, with an annual turnover not exceeding £25,000 became exempt from routine external audit.

In place of routine audit, these authorities are subject to transparency requirements intended to enable local electors and ratepayers to access relevant information about the authorities’ accounts and governance.

This Code was issued by the Secretary of State for Communities and Local Government.

Smaller authorities are required to publish:

  • all items of expenditure above £100
  • end of year accounts
  • annual governance statement
  • internal audit report 
  • list of councillor or member responsibilities 
  • details of public land and building assets
  • Minutes, agendas and meeting papers of formal meetings

All items of expenditure are published in the minutes of each meeting.  

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  1. Next Meeting
  2. Council Personnel
  3. Councillor Interests
  4. Administrative Documents