LONGSDON PARISH COUNCIL
Income and Expenditure for the year ending 31st. March 2023.
| 2021/2022 | INCOME | 2022/2023 | ||||
| £ | £ | |||||
| 5,000.00 | Precept. | 5,000.00 | ||||
| 400.00 | Staffordshire Moorlands DC Lengthsman Scheme. | 400.00 | ||||
| 20.00 | British Legion Cheque - Charged Back. | - | ||||
| 175.00 | District Councillor Grant. | - | ||||
| 513.13 | V.A.T. Refund. | 42.81 | ||||
| 6,108.13 | 5,442.81 | |||||
| EXPENDITURE. | ||||||
| 2,123.25 | General Admin. | 2,260.58 | ||||
| 1,120.00 | Agency Services. | 1,050.00 | ||||
| 70.00 | Audit Fees. | 70.00 | ||||
| 380.60 | S. 137 Payments. ( Flower tub planting ) | 240.00 | ||||
| 175.00 | Room Hire. | 175.00 | ||||
| 755.00 | New Bus Shelter | - | ||||
| 175.00 | Painting of Village Seat(s). | - | ||||
| 180.00 | Painting of Wooden Bus Shelters. | - | ||||
| - | New Oak Rails & Plaque for Sutherland Road Seat | 337.50 | ||||
| - | New Defibrillator Pads | 47.50 | ||||
| 42.81 | V. A. T. | 93.40 | ||||
| 5,021.66 | 4,273.98 | |||||
| 2021/2022 | GENERAL FUND. | 2022/2023 | ||||
| £ | £ | |||||
| 6,756.57 | Current Account as at 1st. April 2022. | 7,843.04 | ||||
| 6,108.13 | Total Income. | 5,442.81 | ||||
| 5,021.66 | Less Total Expenditure. | 4,237.98 | ||||
| £7,843.04 | Balance as at 31st. March 2023 | £9,011.87 | ||||
| Supported by:- | ||||||
| Current Account. | Balance as at 31st. March 2023. | £9,011.87 | ||||
| Notes. | ||||||
| Payments made under Section 137. | ||||||
| Planting of Village Flower Tubs (2). | 240.00 | |||||
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Annual Internal Audit Report 2021/22
LONGSDON PARISH COUNCIL
www.longsdonpc.org.uk
During the financial year ended 31 March 2022, this authority’s internal auditor acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with the relevant procedures and controls in operation and obtained appropriate evidence from the authority.
The internal audit for 2021/22 has been carried out in accordance with this authority’s needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority.
| Internal control objective | Yes | No* | Not covered** | |
| A. | Appropriate accounting records have been properly kept throughout the financial year | ✓ | ||
| B. | This authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for. | ✓ | ||
| C. | This authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these. | ✓ | ||
| D. | The precept or rates requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate. | ✓ | ||
| E. | Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for | ✓ | ||
| F. | Petty cash payments were properly supported by receipts, all petty cash expenditure was approved and VAT appropriately accounted for. | N/A | ||
| G. | Salaries to employees and allowances to members were paid in accordance with this authority’s approvals, and PAYE and NI requirements were properly applied. | ✓ | ||
| H. | Asset and investments registers were complete and accurate and properly maintained. | ✓ | ||
| I. | Periodic bank account reconciliations were properly carried out during the year. | ✓ | ||
| J. | Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, supported by an adequate audit trail from underlying records and where appropriate debtors and creditors were properly recorded. | ✓ | ||
| K. | If the authority certified itself as exempt from a limited assurance review in 2020/21, it met the exemption criteria and correctly declared itself exempt. (If the authority had a limited assurance review of its 2020/21 AGAR tick “not covered”) | ✓ | ||
| L. | The authority publishes information on a website/webpage, up to date at the time of the internal audit, in accordance with the Transparency code for smaller authorities. | ✓ | ||
| M. | The authority, during the previous year (2020-21) correctly provided for the period for the exercise of public rights as required by the Accounts and Audit Regulations (evidenced by the notice published on the website and/or authority approved minutes confirming the dates set). | ✓ | ||
| N. | The authority has complied with the publication requirements for 2020/21 AGAR (see AGAR Page 1 Guidance Notes). | ✓ | ||
| O. | (For local councils only) | Yes | No* | Not applicable |
| Trust funds (including charitable) – The council met its responsibilities as a trustee |
For any other risk areas identified by this authority adequate controls existed (list any other risk areas on separate sheets if needed).
| Date(s) internal audit undertaken | Name of person who carried out the internal audit |
| 18/06/2022 | CHRISTOPHER NEUFELD |
| Signature of person who carried out the internal audit |
Christopher Neufeld | Date | 18/06/2022 |
*If the response is 'no' please state the implications and action being taken to address any weakness in control identified (add separate sheets if needed).
**Note: If the response is 'not covered' please state when the most recent internal audit work was done in this area and when it is next planned; or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
Annual Governance and Accountability Return 2021/22 Part 2 Page 4 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities
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LONGSDON PARISH COUNCIL
2021/2022
Bank Reconciliation at 31st March 2022.
Bank Accounts.
T.S.B. - Current account
£
7,843.04
Cash Book
Balance brought forward 1st April 2021
£
6,756.57
ADD Receipts
£
6,108.13
£
12,864.70
LESS Payments
£
5,021.66
£
7,843.04
Signed by:
John Sargeant, Chairman of the Council
John Bourne, Clerk & Financial Officer to the Council
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LONGSDON PARISH COUNCIL
2021 / 2022
Explanation of significant variations as detailed below:
Box 3. Total Other Receipts - Increase of £396.
Increase in Amount of SMDC Lengthsman Scheme
£
200
British Legion Cheque Written Back
£
20
Grant from District Councillors Community Fund
£
175
£
395
Box 6. All Other Payments - Decrease of £1,724.
General Admin - Decrease of
£
-24
Agency Services - Decrease of
£
-60
S137 Payments - Decrease of
£
-325
Room Hire
£
175
New Bus Shelter (now erected) - Decrease of
£
-1,345
Painting of Village Seats
£
141
Painting of Wooden Bus Shelters
£
180
V.A.T. Refund - Decrease of
£
-476
Other differences
£
10
£
1,724
Signed by:
John Sargeant, Chairman of the Council Date: 23/6/22
John Bourne, Clerk & Financial Officer to the Council Date: 23rd June 2022
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Section 1 – Annual Governance Statement 2021/22
We acknowledge as the members of:
LONGSDON PARISH COUNCIL
our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2022, that:
| Agreed | |||||
| Yes | No | Yes’ means that this authority: | |||
| 1. | We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements. | ✓ | prepared its accounting statements in accordance with the Accounts and Audit Regulations. | ||
| 2. | We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. | ✓ | made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge. | ||
| 3. | We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. | ✓ | has only done what it has the legal power to do and has complied with Proper Practices in doing so. | ||
| 4. | We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. | ✓ | during the year gave all persons interested the opportunity to inspect and ask questions about this authority’s accounts. | ||
| 5. | We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. | ✓ | considered and documented the financial and other risks it faces and dealt with them properly. | ||
| 6. | We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. | ✓ | arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of this smaller authority. | ||
| 7. | We took appropriate action on all matters raised in reports from internal and external audit. | ✓ | responded to matters brought to its attention by internal and external audit. | ||
| 8. | We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements. | ✓ | disclosed everything it should have about its business activity during the year including events taking place after the yearend if relevant. | ||
| 9. | (For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit. | Yes | No | N/A | has met all of its responsibilities where as a body corporate it is a sole managing trustee of a local trust or trusts. |
| ✓ | |||||
*For any statement to which the response is ‘no’, an explanation must be published
|
|
| Other information required by the Transparency Code (not part of the Annual Governance Statement) | ||
| The authority website/webpage is up to date and the information required by the Transparency Code has been published. | Yes | No |
| ✓ | ||
www.longsdonpc.org.uk
| Annual Governance and Accountability Return 2021/22 Part 2 Local Councils, Internal Drainage Boards and other Smaller Authorities |
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