Information available from Longsdon Parish Council under the Freedom of Information Act model publication scheme
This template guide covers only information we currently hold. If we do not hold some of the information listed below, we will mark it as ‘not held’ in the table.
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Information to be published |
How the information can be obtained
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Cost
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Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
Current information only
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We are Longsdon Parish Council
We have no land or buildings and the only staff member is our part time clerk.
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List of Council members and their responsibilities as well a list of Council Committees
Details of any representation on local public bodies |
There are no Council Committees |
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Postal and email address
Contact details for Parish Clerk and Council members
Where possible, provide named contacts including contact phone numbers and email addresses |
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Location of main Council office and accessibility details
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We have no office. |
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Staffing structure |
There is only the part time clerk.
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Class 2 – What we spend and how we spend it
(Financial information about projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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(hard copy or website) |
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Statement of accounts and internal audit report in the format included in the Annual Return form
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Statement of Accounts 2024/2025. Internal Audit Report 2024/2025.
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Finalised budget |
Not applicable |
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Precept |
£5,500 (2026) |
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Borrowing Approval letter |
Not applicable |
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All items of expenditure above £100 |
All expenditure is recorded in the minutes |
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Financial Standing Orders and Regulations
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Not held |
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Grants given and received |
Not held |
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List of current contracts awarded and value of contract
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Website hosting (Ionos) £100/year |
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Members’ allowances and expenses |
Not held |
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous year as a minimum |
(hard copy or website) |
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Annual governance statement in format included in the Annual Return form
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Parish Plan
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Not held |
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Annual Report to Parish or Community Meeting
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Quality status |
Not held |
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Local charters drawn up in accordance with DLUHC’s guidelines
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Not held |
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Data Protection impact assessments (in full or summary format) or any other impact assessment (eg Health & Safety Impact Assessment, Equality Impact Assessments etc), as appropriate and relevant
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Not held |
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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(hard copy or website) |
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Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)
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Not held |
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Agendas of meetings (as above) |
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Minutes of meetings (as above) – exclude material that is properly considered to be exempt from disclosure
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Reports presented to council meetings – exclude material that is properly considered to be exempt from disclosure |
Not held |
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Responses to consultation papers |
Not held |
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Responses to planning applications |
Not held |
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Bye-laws
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Not held |
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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(hard copy or website) |
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Policies and procedures for the conduct of Council business:
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Policies and procedures for the provision of services and about the employment of staff:
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Records management, personal data and access to information policies
Include information security policies, records retention, destruction and archive policies, and data protection (including data sharing and CCTV usage) policies |
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Class 6 – Lists and Registers
Currently maintained lists and registers only.
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(hard copy or website; some information may only be available by inspection) |
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Information legally required to hold in publicly available registers (in most circumstances existing access provisions will suffice)
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Assets register, including details of public land and building assets
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Disclosure log indicating the information provided in response to FOIA and EIR requests. These are recommended as good practice
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Register of members’ interests |
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Register of gifts and hospitality |
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection) |
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Allotments |
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Burial grounds and closed churchyards |
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Community centres and village halls |
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Parks, playing fields and recreational facilities |
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Seating, litter bins, clocks, memorials and lighting |
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Bus shelters |
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Markets |
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Public conveniences |
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Agency agreements |
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Services for which we are entitled to recover a fee and details of those fees (eg burial fees)
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Additional Information
Information not itemised in the lists above
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- Details
- Category: Documents
- Hits: 45
LONGSDON PARISH COUNCIL
Risk Assessment – Reviewed May 2025
| Subject | Risk Identification | Severity (H/M/L) |
Management / Control |
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| Insurance | Inadequate cover | L | Cover is reviewed annually with due regard to the asset schedule and liabilities. |
| Public Liability | L | Combined insurance cover. No public amenities are provided by the Council. | |
| Employers Fidelity Guarantee | L | Combined insurance cover | |
| Insurer collapse | L | Financial robustness of insurance provider(s) reviewed during selection process | |
| Excessive cost | L | Multiple quotations are obtained by the Clerk and final selection is agreed by the Council. | |
| Banking | Loss of revenue or funds through theft or dishonesty. | L | Banking and investments in TSB Banking Group. No permitted transfers without Council approval. Withdrawals only by cheque signed by TWO council members. The Clerk is an authorised signatory solely to comply with bank requirements. |
| Bank or financial errors | L | Clerk checks all items against statements and provides quarterly review for the Council. | |
| Cash Handling | Loss through pilfering or dishonesty | L | All revenue banked by the Clerk as soon as possible following receipt. No Petty Cash or float is maintained. |
| Financial Controls | Inadequate records | L | All accounts are recorded in the Council's minutes. Receipts and payments records kept up to date by the Clerk and available for inspection. Affirmed by Internal Audit. |
| Lack of control due to insufficient financial information | L | All invoices are produced for inspection and initialled by TWO Council members. The Clerk provides quarterly reviews of balances, income and expenditure. | |
| Loss through fraudulent invoices | L | All invoices are reviewed by the Council and paid by cheque signed by TWO Council members. | |
| Precept | Inadequate funding | L | The Clerk provides detailed budgetary information including potential expenditure and expected income. The Council studies the information and agrees a precept value sufficient to implement intended plans and meet commitments. |
| Assets | Loss or damage | L | Property is adequately insured. Value increases annually with index linked cover |
| Employees | Salary / Income Tax paid incorrectly | L | The Clerk is the only paid employee. Payments are calculated by the Clerk and paid by cheque signed by TWO Council members. Separate cheques are produced for Inland Revenue and salary. Regulations for employed personnel are adhered to. Pension auto enrolment is not applicable. Internal auditor ensures the process is properly administered. |
| Employer Liability | L | The Council always aims to comply with regulations and employment law. Advice is taken when necessary. Employer’s liability insurance covered by combined insurance. | |
| Service interruption due to long term absence of the Clerk | L | Locum panel of experienced Parish Clerks can be provided by the Society Of Local Council Clerks in case of emergency. Councillors would be able to provide assistance. | |
| Service interruption due to resignation of the Clerk | L | With Council approval, the vacancy would be advertised immediately. | |
| Legal Powers | Illegal activity | L | Prior to making a decision it is always the Council's aim to clarify the legal position on any new proposal. Legal advice Is sought whenever necessary |
| Document Control | Minutes not produced within legal time frame (Transparency Code for Small Authorities) | L | The Clerk produces the minutes of each meeting. The draft is published on the Council’s web site within 1 month of the meeting. |
| Minutes inaccurate or not legal | L | Minutes are circulated and approved by the Council before being signed as a true and accurate record by the chair. | |
| Loss of documents | L | Original documents are kept by the Clerk and copies are publicly available on the Council web site. Web site backups are periodically taken. | |
| Councillors’ Propriety | Conflicts of Interest. | L | Declarations of Interest relevant to the agenda are requested in each meeting. Code of Conduct / Gifts and Hospitality Regulations in place and adhered to. District Council publishes members’ register of interests on their web site. |
| Internal Control | Non-Identification of risk | L | It is the Council's aim to carry out an annual review of the risk and adequacy of controls for all activities as an agenda item of the Annual General Meeting. Additional reviews to be carried out after any material change in operations. |
- Details
- Category: Documents
- Hits: 1324
Risk Assessment - Christmas Tree
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PERSON/S AT RISK: General Public / Councillors |
DATE: 28th November 2024 |
ASESSOR: J F SARGEANT |
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PROCESS DESCRIPTION Providing, erecting, decorating and removal of a Christmas tree. |
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Hazard |
Existing Controls |
Likelihood / Severity L / M / H (1 - 9) |
Further Actions Required |
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TRIPPING / SLIPPING |
Ensure site is clean & tidy. Ensure equipment cables are routed in a safe manner to avoid trip hazards |
Low |
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FALLING |
Ensure working at height is minimised. When essential ensure operatives have received safe ladder handling training. |
Low |
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MANUAL HANDLING |
Where lifting siting and manoeuvring the tree ensure operatives have received Manual Handling Training. |
Low |
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ELECTRIC SHOCK |
Ensure only low voltage components (typically lights) are used. Low voltage solar or battery operated lights have been obtained for the purpose. |
Low |
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CUTS / ABRASIONS |
Ensure absence of burrs/sharp edges on metalwork (tree supports). Cover with cloth if working near supports. |
Low |
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MOVING VEHICLES |
Recommend high visibility jacket is worn. Maintain vigilant watch for vehicles operating on site. Keep well clear of moving vehicles at all times. |
Low |
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FALLING OBJECTS |
Once secured, falling of the tree is very unlikely but extreme weather conditions could potentially cause fatigue of the fixings. Ensure fixings are checked following high winds (40mph and above)and replaced/repaired if necessary.
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Low |
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OBSTRUCTING CARRIAGEWAY |
Tree is secured to fixings behind stone wall with building sheltering it from winds in the direction which would potentially cause falling toward the carriageway. |
Low |
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| POTENTIAL SEVERITY OF HARM | |||||||||||
| Risk Assessment Matrix | SLIGHTLY HARMFUL 1 |
HARMFUL 2 |
EXTREMELY HARMFUL 3 |
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| "Evaluation of Risk" can combine with traffic light system |
HIGHLY UNLIKEY 1 |
TRIVIAL 1 |
TOLERABLE 2 |
MODERATE 3 |
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| LIKELYHOOD OF HARM OCCURING |
UNLIKELY 2 |
TOLERABLE 2 |
MODERATE 4 |
SUBSTANTIAL 6 |
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| LIKELY 3 |
MODERATE 3 |
SUBSTANTIAL 6 |
INTOLLERABLE 9 |
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| 1 - 2 | LOW RISK | LOW RISK BUT CONTROL MEASURES MUST BE MAINTAINED |
| 3 - 4 | MEDIUM RISK | FURTHER CONTROLS ARE REQUIRED BUT MAINTAIN WORKING |
| 6 - 9 | HIGH RISK | WORK MUST STOP UNTIL FURTHER CONTROLS REDUCE RISK |
- Details
- Category: Documents
- Hits: 1821
Accessibility Statement for Longsdon Parish Council Website
This accessibility statement applies to Longsdon Parish Council's website www.longsdonpc.org.uk
This website is run by Longsdon Parish Council. We want as many people as possible to be able to use this website.
For example, that means you should be able to:
- change colours, contrast levels and fonts using browser or device settings
- zoom in up to 400% without the text spilling off the screen
- navigate most of the website using just a keyboard
- navigate most of the website using speech recognition software
- listen to most of the website using a screen reader
AbilityNet has advice on making your device easier to use if you have a disability.
How accessible this website is
We know some parts of this website are not fully accessible:
- some heading elements are not consistent
- some images do not have image descriptions
- some PDF documents are not fully accessible to screen reader software
- very old minutes are images for historical interest and do not have captions
Feedback and contact information
We are a very small Parish Council without premises or staff other than the clerk (part time).
If you need information on this website in a different format like large print or perhaps accessible pdf:
- email
This email address is being protected from spambots. You need JavaScript enabled to view it.
We’ll try to accommodate your request and aim to get back to you in 7 days.
We have no map on our ‘contact us’ page because we have no premises.
Reporting accessibility problems with this website
We’re always looking to improve the accessibility of this website.
If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please let us know by email to:
We'll do what we can to fix it.
Enforcement procedure
The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).
Contacting us by phone or visiting us in person
We have no offices or full time staff but do publish the date, time and place ( including a map to the venue when physical meetings are viable ) of the Next Meeting.
We welcome the public to our meetings.
Please contact us by email to:
Technical information about this website’s accessibility
Longsdon Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.
Compliance status
Non-accessible content
Non-compliance with the accessibility regulations
Content that’s not within the scope of the accessibility regulations
PDFs and other documents
The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services.
Any new PDFs or Word documents we publish will meet accessibility standards.
Live video
We do not plan to add captions to live video streams because live video is exempt from meeting the accessibility regulations.
Preparation of this accessibility statement
This statement was prepared on 21st September 2020. It was last reviewed on 21st September 2020.
This website was last tested on 12th April 2026. The test was carried out by ourselves.
- Details
- Category: Documents
- Hits: 5114
Land and Building Assets
None.
There is Common Land in the Parish extending to approx. half an acre.
It is a wooded area situated on the right hand side of the A53 when heading out toward Endon in between Denford Road and Leek Old Road. Click here for a map.
- Details
- Category: Documents
- Hits: 3647