Section 2 – Accounting Statements 2021/22 for

LONGSDON PARISH COUNCIL

		Year ending		Notes and guidance
		31 March 2021 £	31 March 2022 £	Please round all figures to nearest £1. Do not leave any boxes blank and report £0 or Nil balances. All figures must agree to underlying financial records.
1.	Balances brought forward	7,715	6,756	Total balances and reserves at the beginning of the year as recorded in the financial records. Value must agree to Box 7 of previous year
2.	(+) Precept or Rates and Levies	5,000	5,000	Total amount of precept (or for IDBs rates and levies) received or receivable in the year. Exclude any grants received.
3.	(+) Total other receipts	712	1,108	Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received.
4.	(-) Staff costs	1,400	1,475	Total expenditure or payments made to and on behalf of all employees. Include gross salaries and wages, employers NI contributions, employers pension contributions, gratuities and severance payments.
5.	(-) Loan interest/capital repayments	0	0	Total expenditure or payments of capital and interest made during the year on the authority’s borrowings (if any).
6.	(-) All other payments	5,271	3,546	Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).
7.	(=) Balances carried forward	6,756	7,843	Total balances and reserves at the end of the year. Must equal (1+2+3) - (4+5+6).

8.	Total value of cash and short term investments	6,756	7,843	The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March – To agree with bank reconciliation.
9.	Total fixed assets plus long term investments and assets	17,309	18,064	The value of all the property the authority owns – it is made up of all its fixed assets and long term investments as at 31 March.
10.	Total borrowings	0	0	The outstanding capital balance as at 31 March of all loans from third parties (including PWLB).

11.	(For Local Councils Only) Disclosure note re Trust funds (including charitable)	Yes	No	N/A	The Council as a body corporate acts as sole trustee for and is responsible for managing Trust funds or assets.
11.				ü	N.B. The figures in the accounting statements above do not include any Trust transactions.

I certify that for the year ended 31 March 2022 the Accounting Statements in this Annual Governance and Accountability Return have been prepared on either a receipts and payments or income and expenditure basis following the guidance in Governance and Accountability for Smaller Authorities – a Practitioners’ Guide to Proper Practices and present fairly the financial position of this authority. Signed by Responsible Financial Officer before being presented to the authority for approval

Date	23/06/2022

I confirm that these Accounting Statements were approved by this authority on this date:

23/06/2022

as recorded in minute reference:

23/23 (d)

Signed by Chairman of the meeting where the Accounting Statements were approved

Annual Governance and Accountability Return 2021/22 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities

Page 6 of 6

Details: Category: Finance; Published: 23 June 2022; Last Updated: 23 June 2022; Hits: 4262

LONGSDON PARISH COUNCIL

Income and Expenditure for the year ending 31^st. March 2021.

Starting Year		Item Description	Ending Year
2019/2020		INCOME	2020/2021
	£			£
	4,500.00	Precept.		5,000.00
	200.00	Staffordshire Moorlands DC Lengthsman Scheme.		200.00
	129.39	V.A.T. Refund.		511.85
	4,829.39			5,711.85

		EXPENDITURE.

	2,015.44	General Admin.		2,071.85
	860.00	Agency Services.		1,180.00
	60.00	Audit Fees.		60.00
	416.78	S. 137 Payments.		705.80
	160.00	Room Hire.		-
	3,462.00	New Bus Shelter - to date.		2,100.00
	-	Painting of Village Seat.		33.95
	350.00	Repairs to "Longsdon" Sign.		-
	511.85	V. A. T.		519.13
	7,836.07			6,670.73


2019/2020		GENERAL FUND.	2020/2021
	£			£
	10,722.13	Current Account as at 1st. April 2020.		7,715.45
	4,829.39	Total Income.		5,711.85
	7,836.07	Less Total Expenditure.		6,670.73
	£7,715.45	Balance as at 31st. March 2021	£6,756.57

	Supported by:-

	Current Account.	Balance as at 31st. March 2021.	£6,756.57

	Notes.

	Payments made under Section 137.

		Smiths of Derby - St. Chad's Clock		234.00
		British Legion - Donation		20.00
		Planting of Village Tubs.		234.00
		Douglas Macmillan Hospice.		100.00
		Planting of Village Tubs etc - 2021		117.80
			£705.80

Details: Category: Finance; Published: 22 June 2021; Last Updated: 22 June 2021; Hits: 5454

Section 1 – Annual Governance Statement 2020/21

We acknowledge as the members of:

LONGSDON PARISH COUNCIL

our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2021, that:

		Agreed
		Yes	No	Yes’ means that this authority:
1.	We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements.	✓		prepared its accounting statements in accordance with the Accounts and Audit Regulations.
2.	We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.	✓		made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge.
3.	We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances.	✓		has only done what it has the legal power to do and has complied with Proper Practices in doing so.
4.	We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations.	✓		during the year gave all persons interested the opportunity to inspect and ask questions about this authority’s accounts.
5.	We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.	✓		considered and documented the financial and other risks it faces and dealt with them properly.
6.	We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems.	✓		arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of this smaller authority.
7.	We took appropriate action on all matters raised in reports from internal and external audit.	✓		responded to matters brought to its attention by internal and external audit.
8.	We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements.	✓		disclosed everything it should have about its business activity during the year including events taking place after the yearend if relevant.
9.	(For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit.	Yes	No	N/A	has met all of its responsibilities where as a body corporate it is a sole managing trustee of a local trust or trusts.
9.				✓

*For any statement to which the response is ‘no’, an explanation must be published

This Annual Governance Statement was approved at a meeting of the authority on:

17/06/2021

and recorded as minute reference:

24/21 (e)

Signed by the Chairman and Clerk of the meeting where approval was given:

Chairman

Clerk

Other information required by the Transparency Code (not part of the Annual Governance Statement)
The authority website/webpage is up to date and the information required by the Transparency Code has been published.	Yes	No
	✓

www.longsdonpc.org.uk

Annual Governance and Accountability Return 2020/21 Part 2
Local Councils, Internal Drainage Boards and other Smaller Authorities

Page 5 of 6

Details: Category: Finance; Published: 22 June 2021; Last Updated: 26 June 2022; Hits: 5381

LONGSDON PARISH COUNCIL

2020/2021

Bank Reconciliation at 31st March 2021.

Bank Accounts.

T.S.B. - Current account

6,756.57

Cash Book

Balance brought forward 1st April 2020

7,715.45

ADD Receipts

5,711.85

13,427.30

LESS Payments

6,670.73

6,756.57

The Reserves are earmarked for various village projects including the erection of the new bus shelter already purchased to replace the wooden one which has had to be demolished, and the refurbishment of all public seats in the village.

Signed by:

John Sargeant, Chairman of the Council

John Bourne, Clerk & Financial Officer to the Council

Details: Category: Finance; Published: 21 June 2021; Last Updated: 21 June 2021; Hits: 6121

LONGSDON PARISH COUNCIL

2020 / 2021

Explanation of significant variations as detailed below:

Box 3. Total Other Receipts - Increase of £383.

Increase in Amount of Refund of V.A.T.

383

Box 6. All Other Payments - Decrease of £1,190.

Purchase and Installation of New Bus Shelter

-3,462

Lengthsman Duties - Increase of

320

Purchase only of New Bus Shelter (not yet erected)

2,100

Other differences

-148

-1,190

Signed by:

John Sargeant, Chairman of the Council Date: 17/6/21

John Bourne, Clerk & Financial Officer to the Council Date: 17th June 2021

Details: Category: Finance; Published: 21 June 2021; Last Updated: 21 June 2021; Hits: 6087

Page 4 of 6